Summary
Date Posted: Saturday, February 17 2024, Base Salary: Not Disclosed

JOB DETAILS:
• Description Of Duties
Under the direct supervision of the experts, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

Activities
• Collect information/schedules of management/data-review meetings
• Participate in management/data-review meetings, and draft their reports
• Data-collection from each hospital
• Support 5S activities in each hospital
• Draft minutes of the meeting conducted

Secretary
1. Arrange appointments and maintain Japanese Expert’s calendar;
2. Prepare correspondence, reports, email, etc. from general instructions and on own initiative;
3. Make arrangement for meetings with stakeholders including high-ranking officials, and coordinate meetings organized by the Project; maintain up-to-date lists of names, addresses and telephone numbers of MOH, PHO, DHO, hospitals and stakeholders;
4. Assist in the preparation of technical presentations, technical reports and articles by reviewing, correcting and/or rewriting texts to improve clarity, conciseness and coherence; prepare and verify the content of tables, graphs, and charts;
5. Coordinate the secretarial services of the MOH, PHO, DHO, General hospitals and JICA Zambia office;
6. Establish and maintain electronic files and controlled reference material;
7. Participate in the procurement of goods and services for the Project under the supervision of the Japanese experts;
8. Prepare to conduct workshop and training, including attendee management, venue reservation, food and beverage arrangement;
9. Participate in administrative and technical staff meetings; prepare “a records of proceeding ” of meeting as well as distribute them to participants; follow up the actions to be taken;
10. Set up and maintain IT environment in the office;
11. To perform other related duties as assigned.

Required Qualifications
Education
• Graduate of a Bachelor’s or Master’s degree preferably in International Relations, Global Studies, Development Studies or other related courses.
• Equivalent diploma and/or qualifications above mentioned.
EXPERIENCE
Essential:
• At least 5 years’ fulltime working experience on the project management in the field of the International Development, and/or related field.
Desirable:
• Project Management experience in working with JICA, UN or international organizations/NGOs
• Administrative experience is an advantage
• Working experience in health sector is an advantage
SKILLS
• Ability to use Microsoft Word, Excel, and PowerPoint
• Ability to communicate effectively, including demonstrated skills in writing and editing
• Proven ability to multi-task, prioritize, research and write within short deadlines
• Skills in measuring and evaluating communications activities and applying learning to future activities
• Excellent interpersonal skills and capacity for effective engagement with a range of stakeholders.
• Excellent interpersonal skills, with the capacity to work with high-level stakeholders with discretion and tact in a politically sensitive environment.

Project Competencies
• Teamwork.
• Respecting and promoting individual and cultural differences.
• Good communication and respect each other.
• Moving forward in a changing environment.
• Building and promoting partnerships across the organization and beyond.

Selection Process
A) Documents Screening/Examination through Google Forms
B) Group work/Final Interview (only for those who pass the Part 2. Assignment Selection)
Expected to start working from 18 Febuary 2024.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
Apply from Google Form 
• Application deadline 
Applications must be received by 23:59 (Zambia time) on 23 Febuary 2024.

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