SOS Children’s Villages is an independent, non-governmental, non-profit international development organization of which SOS Children’s Villages Zambia is a Member Association (MA). We are committed to ensuring that all children throughout the world have quality care. We commit ourselves to identifying the most suitable care options for every child according to the child’s best interests and in close partnership with the responsible authorities.

By adopting a variety of programmes that include Family Strengthening (FS) programmes and SOS Alternative Care (AC) programmes, we care for orphans and vulnerable children, strengthen families within identified communities to prevent the abandonment and neglect of children and advocate for the rights of all children without parental care or at risk of losing it and the rights of their families. All the mentioned activities are done strategically in Chipata, Kitwe, Livingstone and Lusaka where our villages (programme locations) are. However, a number of our processes such as Human Resources management, Finance, Information Communication & Technology are centralised and based at our National Office in Lusaka.

Village (Program Location) AC Children Beneficiaries Youth Care (18+) Beneficiaries FS Child Beneficiaries FS Caregiver Beneficiaries
Chipata
Kitwe
Livingstone
Lusaka
Total
Our Solicitation
We are therefore soliciting for proposals from firms of certified public accountants to audit SOS Children’s Villages Zambia’s financial statements for the fiscal year ending 31 December 2024 with the option of auditing the SOS Children’s Villages Zambia’s financial statements for the three (3) subsequent fiscal years. The audit is expected to start on 1 March 2025 and should be duly signed by 30 April 2025. For the year under review (2024), our budgeted total expenses are sixty-six million kwacha (K66,000,000).

Expected Submission
Your proposal submission should include, but not limited to the following considerations:

i) Confirmed registration with the Zambia Institute of Certified Accountants (ZICA);
ii) Business registration certificates (PACRA Incorporation certificate)
iii) Valid tax clearance certificate
iv) A list of similar NGOs or pertinent accounts served by your firm;
v) Your staff assignments and availability to complete the audit on a timely basis;

• Participation of senior audit personnel assigned to the engagement
• Frequency of contact with fiscal personnel
• Availability of staff to respond to questions within the scope of the scope of the engagement and the hourly charge, if any, for services outside the scope of the audit engagement

vi) Procedures used to transmit audit adjustments and the reasons for them along with management recommendations to the responsible personnel within the SOS Children’s Villages Zambia structures.
vii) Detailed audit plan;
viii) Your fee proposal to conduct the basic audit function, along with your fee schedule for additional services that may be required beyond the scope of the audit engagement. The proposal should also state that any increase in the audit fee will be immediately disclosed to the Financial Controller. This disclosure should include an estimation of the increased fees and the reason for the increase
ix) Estimated number of hours to complete the audit by classification of your employees, i.e. partners, senior managers, juniors, etc
x) Detail of expenses expected to be incurred, i.e., mileage, per diem, telephone, etc
xi) Audit firm to produce the financial statements and print the annual report.

Eligible vendors can obtain further information at SOS Children’s Villages, National office Plot No 23217 PHI from the National Procurement Officer. The email address for business purposes is Angela.Malama@sos-zambia.org No telephone calls shall be accepted, as all communication will be documented.

All bids/proposals must be submitted electronically to the emails below on or before 17:00hrs on Wednesday, 18th September 2024. Late bids will be rejected.
Email: Angela.Malama@sos-zambia.org Theresa.Bwalya@sos-zambia.org Roy.Nchite@sos-zambia.org and Rabecca.Chipoya@sos-zambia.org

EXTERAL FINANCIAL AUDIT

International Policy support Document

KEY USERS

Mandatory for:

Recommended for:

For all Member Associations, GSC-run operations and GSC offices