Tender Notice – Supply & Installation of Solar Water Pump Systems Lusaka & Copperbelt Provinces Tender # ZRCS/EAP/SWAPS /1435

Zambia is currently experiencing prolonged dry spell and drought ever felt for more than forty years. The country is still recovering from a cholera outbreak which began in October 2023 and reported over 21,000 cases due to decreased access to water, which led to outbreaks of diarrheal diseases as well as other vector-borne diseases. The Zambia Red Cross Society (ZRCS) wishes to support the supply and installation of solar water pump systems in schools and public in both Lusaka and Copperbelt Provinces.

Against this background, the ZRCS is seeking bid proposals from qualified interested bidders to supply the above-described goods & services.

Bidders must strictly adhere to all the requirements of this RFP. No changes, substitutions or other alterations to the rules and provisions stipulated in this RFP may be made or assumed unless it is instructed or approved in writing by the ZRCS in the form of supplemental information to the RFP. Any Bid submitted will be regarded as an offer by the bidder and does not constitute or imply the acceptance of any bid by the ZRCS. The ZRCS is under no obligation to award a contract to any Bidder because of this RFP.

Validity:
Your offer must remain valid within 120 days before which, a contract placed should be accepted by you. Please include the validity period in your proposal.
Should you need any clarification, please contact our office at telephone number for Mr. Noble Phiri +260963335283 or email: noble.phiri@redcross.org.zm cc: alice.malamo@redcross.org.zm;

Submission of Offer
All proposals must be sent at the Tender box to the following address in a sealed envelope latest by 12 September 2024 at 2:00PM or earlier, Zambia local time.

Attention: Procurement Department
Zambia Red Cross Society (ZRCS) HQ Office, Lusaka Zambia
Along Los Angels Boulevard Road, Opposite Lusaka Boys Secondary School
TENDER NO. ZRCS/EAP/SWAPS/1435
SUPPLY & INSTALLATION OF SOLAR WATER PUMP SYSTEMS IN BOTH LUSAKA & COPPERBELT PROVINCES

The proposal must be sent in a sealed envelope, clearly mentioning Sender, Receiver and Contact Details.
• Offers sent by email/fax will be disqualified (IMPORTANT)
• All late offers will not be considered (IMPORTANT)
General Instructions
1. Cost
The bidder shall bear any all expenses related to the preparation and/or submission of the bid proposal, regardless its Bid proposal was selected or not. The ZRCS shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the procurement process.

2. Bid proposal submission
The complete bid proposals shall be submitted in a set of three (one original and two copies). All the required Eligibility Documents listed below shall be submitted following such order. These documents shall be the basis of the bidder’s eligibility check.

Eligibility / Legal Documents
a. Company registration certificate whichever may be appropriate under existing laws of Zambia
b. Valid local authority business license
c. Other appropriate certificate or reference as may be required by the Procuring Entity
d. All the required documents in the technical proposal
e. financial documents

These documents shall be the basis of the bidder’s preliminary examination of the technical and financial proposal during the bid opening.

Bidder must submit their bid in specified manner when the bid is expected to be in transit for more than 24 hours. The Bidder must ensure that sufficient lead time has been provided to comply with the ZRCS deadline for submission.
In case one or more of the required document/s is/are missing, the bidder must strictly complete the document within the period as per the instruction of the Tender Committee otherwise the bid will be disqualified.
Any unsolicited clarification submitted by a Bidder in respect to its Bid, which is not a response to a request by the ZRCS, shall not be considered during the review and evaluation of the Bid.

3. Pre-bid conference and Site Visit (Mandatory)
Meeting place for:
• Lusaka will be daily between 2-4 September 2024, at ZRCS HQ Office, 2837 Los Angeles Boulevard, Longacres at 08:30 hours and at 09:00 all to leave for the field visits.

• Ndola will be on 6 September 2024, at ZRCS branch Office, off Broadway Rd, 08:30 hour, leaving for field at 09:00.

• Kitwe meeting on 7-8 September 2024, at Buchi Hall, ZRCS Branch Office 08:30 hours and leave for the field at 09:00.

No verbal statement made during the conference shall modify the terms and condition of the RFP unless such statement is specially written in the minutes of the meeting or issued/posted as an amendment in the form of supplemental information to the RFP.
The bidder must visit and examine the sites and its surroundings and must obtain for him/herself on his/her responsibility all information which may be necessary for preparing the bid proposal.

LOCATION

District : LUSAKA

Name of the School
1 Simon Mwansa primary school

CHONGWE

1 Antioch central
2 Eden primary

CHILANGA

1 Lusaka West boarding school
2 Bayuni secondary school
3 Lilayi Primary School

KAFUE

1 Kanyangala
2 Chifwema Zonal School

District : NDOLA

Name sites

1 Turgargun munkulungwe
2 Kwacha sports centre
3 Mines masala training center

KITWE

1 Nkana east urban clinic
2 Mwaiseni clinic
3 Ndeke village mini hospital
4 Kanshimu health post
5 Misaka health post
6 mindolo 1 urban clinic
7 Kamatete health post
8 mungala health post

Below are the annexes attached to this advert in this linkhttps://drive.google.com/drive/folders/18hXyU6YHTto73NKwovPQr-oz9JWN5weL?usp=sharing

RFP Document
Annex 1 Technical proposal template
Annex 2A BoQ for construction of Solar Water Pumping System in Lusaka Province
Annex 2B BoQ for construction of Solar Water Pumping System in Copperbelt Province
Annex 3 Declaration of Undertaking
Annex 4 Supplier Registration Form
Annex 5-ZRCS General Terms and Conditions on Purchase of Goods and services-
Annex 6 Draft Contract Agreement