Terms of Reference at Global Environment Facility (GEF)

Capacity Building and Monitoring Support for the Global Environment Facility (GEF) Small Grants Programme (SGP) funded projects in the Lower, Middle, Upper Zambezi, Kafue and Luapula landscapes.

1.0 Background

The Global Environment Facility (GEF), Small Grants Programme (SGP) implemented by the UNDP, provides communities and civil society organizations in developing countries with grants to enable them implement projects in the focal areas of climate change, biodiversity, sustainable forest management, land degradation, international waters, and Persistent Organic Pollutants (POPs). These supported community-based projects, meet environmental objectives and simultaneously support poverty reduction and local empowerment objectives.

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2.0 Purpose and scope of work

The specific purpose of this grant is to support the capacity building and monitoring of the GEF SGP-funded community-based environmental projects in the Upper, Lower, Middle Zambezi, Luapula and Kafue landscapes.

To achieve the above objective in the 5 landscapes, the GEF SGP would like to partner with one local NGO/CBO/CSO (not a private company) to support the capacity building and monitoring of grantees. This partnership is anticipated to support approximately 10-12 projects in the identified landscapes for a duration of 24 months. An extension of this agreement will be considered based on the number of projects to be supported beyond this period as well as availability of funding resources.

The scope of this support will include the following:

Capacity Building: The consulting organization will be required to hold physical trainings and workshops with the grantees. Simplified tools can be developed or adapted by your organization. The tools will have to be approved by the GEF SGP National Coordinator.

Trainings: The organization will be required to conduct a basic capacity assessment of selected grantees to identify targeted capacity building needs within the following domains: project management, financial management, bookkeeping, record keeping, procurement, communication, and entrepreneurship. This support should ideally be extended at the commencement of approved projects.

Mindset Shift Approach (MSA)-Workshops. An essential ingredient in capacity-building is transformation that is generated and sustained over time from within; transformation of this kind goes beyond performing tasks to changing mindsets and attitudes. This is a critical component of the scope of work.

There has been a realization that negative, or dependency mindsets of some communities is one of the key constraints to the successful implementation of sustainable community-led initiatives that are aimed at addressing environmental issues and improving the livelihood of community members. Following a series of sessions/activities the grantees should be assisted to shift their mindset to know and believe that they have the capability to tackle environmental challenges and improve their livelihood. The proposed workshops/sessions require practical and participatory methods with techniques suitable for adult learning. The methods and techniques should be practical, responsive, and applicable to the contexts in which the grantees operate.

Monitoring of projects: Many of the CBO's strength is in 'getting the job done' and less with administrative paperwork or ensuring that this is done in accordance with the approved project plans and activities. In many instances, payments are delayed due to incorrect reporting or outstanding information from the grantees. It would thus be critical that a consulting organization extends this support to assist the grantees stay on track of project plans and timelines. Budget

The maximum grant amount for this assignment will be limited to US$50,000 and a detailed budgetary estimate is required. The budget breakdown should be made in Zambian Kwacha quoting the prevailing exchange rate.

Proposal submission.

Interested organizations are requested to send their technical and financial proposals (using provided templates). The deadline for submission of proposals is 12 June 2023. Proposal submission should be typed and submitted electronically to UNDP Zambia on the following email address gef.zm@undp.org.

Should you require clarification or additional information, kindly send an email to gef.zm@undp.org, requesting for a short zoom meeting.

DETAILED TORS AND TEMPLATES CAN BE FOUND AT THE UNDP WEBSITE