John Snow Health Zambia Limited – USAID Controlling HIV Epidemic for Key and Underserved Populations (CHEKUP II) Activity – Request For Quotation

John Snow Health Zambia Limited (JSH), is a public health company that offers a full range of services, implementing public health interventions to improve individuals and communities’ health in Zambia and the region. As a Company JSH is committed to working with governments, nongovernmental entities, the private sector, civil society, and communities to improve the provision of public health services.

JSH is implementing the USAID Controlling HIV Epidemic for Key and Underserved Populations (CHEKUPII) Activity which was awarded on September 13, 2022, with implementation through September 6, 2027. The Activity aims to support the Ministry of Health in mitigating against and attaining HIV epidemic control by increasing equitable access to, and use of person-centered, community-driven, and high-quality HIV prevention services for key and underserved (priority) populations. USAID CHEKUP II Activity operates in five districts with the highest HIV-burden in
Zambia.

RFQ Number: RFQCU240043

RFP Issue Date: 02/11/2023

Deadline for Receipt of Quotations: 10/11/2023
Email quotations on your letterhead to: //gozambiajobs.com/job/john-snow-health-zambia-limited-lusaka-zambia-tender-notice-john-snow-health-zambia-limited-usaid-controlling-hiv-epidemic-for-key-and-underserved-populations-chekup-ii-activity-request-for-quo-4/procurement_chekupii@jsh-z.com" style="box-sizing: inherit; transition: color 0.1s ease-in-out 0s, background-color 0.1s ease-in-out 0s; text-decoration: none; color: rgb(30, 115, 190);">procurement_chekupii@jsh-z.com

All quotations must include your VAT or TPIN Number.
Comments/Special Instructions to Vendor: –

USAID | CHEKUP II Project requests your quotations for the item/s listed below:

(All unit prices must be quoted exclusive of VAT, excise and other taxes. Suppliers must provide fixed price quotes for each line item in Zambian Kwacha (ZMW). However, VAT should be indicated as a separate line item on your quotation.)

1.

Item No – 1

Item – Pharmacy form – Black and White, A4, bond paper

Unit of Measure – Each

Quantity – 5,000

2.

Item No – 2

Item – Key Population Classification form (A4 Bond paper)

Unit of Measure – Each

Quantity – 50,000

3.

Item No – 3

Item – Clinical Screening form (A4 Bond paper), back to back print

Unit of Measure – Each

Quantity – 50,000

4.

Item No – 4

Item – Risk Assessment form (A4 Bond Paper), back to back print

Unit of Measure – Each

Quantity – 50,000

5.

Item No – 5

Item – Sexual Behaviour Change Communication form (A4 Bond Paper), back to back print

Unit of Measure – Each

Quantity – 50,000

6.

Item No – 6

Item – Adult clinical follow up form (A4 bond paper), back to back print

Unit of Measure – Each

Quantity – 5,000

7.

Item No – 7

Item – Adult Initial history and initiation form (A4 bond paper), back to back print

Unit of Measure – Each

Quantity – 5,000

8.

Item No – 8

Item – Adult Patient locator form (A4 bond paper), back to back print

Unit of Measure – Each

Quantity – 60,000

9.

Item No – 9

Item – ART referral form (A4 bond paper)

Unit of Measure – Each

Quantity – 2,000

10.

Item No – 10

Item – HIV care summary sheet form – Black and White, A4, bond paper,

Unit of Measure – Each

Quantity – 5,000

11.

Item No – 11

Item – PREP follow up form – Black and White, A4, bond paper,

Unit of Measure – Each

Quantity – 50,000

12.

Item No – 12

Item – PREP initial up form – Black and White, A4, bond paper,

Unit of Measure – Each

Quantity – 50,000

13.

Item No – 13

Item – Linkage Register – A3 landscape, 100 pages, 1 Instruction page front only, perfect binding, hard cover front and back, with Sticker label.

Unit of Measure – Each

Quantity – 100

14.

Item No – 14

Item – VL requisition form (A4 bond paper)

Unit of Measure – Each

Quantity – 4,000

15.

Item No – 15

Item – PrEP Pharmacy form (A4 bond paper)

Unit of Measure – Each

Quantity – 40,000

16.

Item No – 16

Item – MER Monthly monitoring chart (size A0, laminated with sticky glue at the back)

Unit of Measure – Each

Quantity – 30

17.

Item No – 17

Item – Viral load sample collection Register – A3 landscape, 100 pages, 1 Instruction page front only, perfect binding, hard cover front and back, with Sticker label.

Unit of Measure – Each

Quantity – 23

18.

Item No – 18

Item – High viral load register Register – A3 landscape, 100 pages, 1 Instruction page front only, perfect binding, hard cover front and back, with Sticker label.

Unit of Measure – Each

Quantity – 14

19.

Item No – 19

Item – KP Prev cards (A6 Manilla cards)

Unit of Measure – Each

Quantity – 20,000

20.

Item No – 20

Item – HIV results slip (A4 bond paper)

Unit of Measure – Each

Quantity – 40,000

21.

Item No – 21

Item – Non-clinical screening form – Black and White, A4, bond paper, back to back print

Unit of Measure – Each

Quantity – 40,000

The Full RFQ Can Be Requested Via Email: procurement_chekupii@jsh-z.com

NOTE BELOW
– Quotes and Invoices must bear the company logo or company stamp of the vendor
– Quotes and invoices must include a physical address, contact numbers and an email address
– All quotes should be signed off by a representative, this representative should indicate their NAME, TITLE and CONTACT NUMBER
– The quote should include tax payer information such as VAT Number and TPIN
Quotation validity: The quoted prices must be valid for a minimum of at least 30 calendar days from the deadline of receipt of quotations.
Award: JSH/USAID | CHEKUP II Project intends to issue a Fixed Price Purchase Order(s) to one or more suppliers who best meet the criteria specified in this RFQ and are determined to be responsible and eligible suppliers for the specified items
Cancellation: JSH/USAID | CHEKUP II Project may cancel this RFQ without any cost or obligation at any time until issuance of the award.
Delivery cost: goods will be delivered free of charge at the address provided by JSH/USAID | CHEKUP II Project.
Modifications: JSH/USAID | CHEKUP II  Project reserves the right, in its sole discretion, to modify the request, to alter the selection process, to modify or amend the specifications specified in this RFQ.
Rejection of Quotations: JSH/USAID | CHEKUP II Project reserves the right to reject any and all quotations received or to negotiate separately with any and all competing Offerors.

PART B: INSTRUCTIONS

A. Definitions:
Offeror: The organization or firm providing quotes for the goods or services requested under this RFQ.
Buyer: John Snow Health Zambia – Herein referred to as JSH.
B. Submission Deadline
Quotations must be received no later than the date and time stated above.
Please reference the RFQ number in the subject line of your email submission. Quotations received after the submission deadline will be marked late. JSH reserve the right not to consider quotations received after the submission deadline.
C. Questions:
All questions and requests for clarification regarding this RFQ must be submitted in writing by the date specified above. Questions received after this date may not be considered.

D. Quotation Requirements:
i. Completed and signed Quotation form.
ii. Proposed items must fully comply with the technical specifications and requirements as stated in Part C.
iii. Please indicate all prices exclusive of VAT, Excise and other taxes.

• Business Information

i. Valid business license/ certificate of incorporation.
ii. Company Profile. This should include overview of company’s experience in the supply of commodities or services stated in this RFQ.
iii. Past performance information such as provision of references, client list and description of other similar tasks performed, etc. preferably from international NGOs.
iv. Offeror should certify as to the financial viability and resources to provide offered goods/services with the period of performance.

• Completed and signed certifications (Part E)

a. Representations and Certifications
b. Certification Regarding Debarment, Suspension, or Proposed Debarment

E. Source/Nationality:
All goods and services offered in response to this RFQ must meet the source and nationality requirements set forth in United States Code of Federal Regulations, 22 CFR 228. Cuba, Iran, Iraq, Laos, Libya, North Korea, and Syria are prohibited source countries and no goods can be produced or sourced from those countries.
The authorized geographic code for this RFQ is 935. Code 935 is defined as the United States, the cooperating country, and developing countries other than advanced developing countries, and excluding prohibited sources. This means goods not located in Zambia can only be shipped from the U.S. or a developing country (excluding advanced developing countries). The list of eligible developing countries is at: https://www.usaid.gov/sites/default/files/documents/1876/310maa.pdf. The list of advanced developing countries is at: https://www.usaid.gov/sites/default/files/documents/1876/310mab.pdf.
F. Award:
JSH intends to issue a Fixed Price Purchase Order(s) to one or more suppliers who best meet the criteria specified in this RFQ and are determined to be responsible and eligible suppliers for the specified items.
G. Evaluation & Selection Criteria:
Quotations will be preliminary reviewed for basic responsiveness and completeness. The quotations must be submitted on time and meet all requirements as stated in Section D above. Quotations not meeting these requirements may not receive further consideration.