Summary
Date Posted: Friday, August 14, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Position: WASH Project Officer (01)
Location: 50% Mongu, Western Province and 50% Lusaka, Lusaka Province, Zambia
Contract duration: 4 months
Start date: September 1, 2020
Direct Line Manager: Head of Programmes
OVERVIEW
Background
People in Need (PIN) is a non-governmental, non-profit organization with the headquarters in Prague, Czech Republic, providing humanitarian assistance and development aid all over the world. For more information, please see www.peopleinneed.cz
Our mission is to support and improve the livelihood of vulnerable people. We strive for open, informed, engaged and responsible society that would be able to address problems at home as well as in the world. We want to actively participate in shaping a society where cultural, ethnic, racial and other differences are a source of enrichment rather than conflict.
PIN’s office in Zambia is currently located in Mongu, Western province. PIN’s programme focusses on rural development using a multi-sectoral approach (agriculture, nutrition, food security, WASH, saving groups, maternal and child health, energy) and on good governance
Description of the Role
WASH Project Officer will be tasked with overall supervision of a WASH component implementation of a multi-sectoral COVID-19 response project. The WASH Project Officer (WASH PO) will closely liaise with other consortium partners under multi-sectoral COVID-19 response intervention (Caritas Czech Republic and Mendel University), the Ministry of Health including the Provincial and District Health Offices throughout the whole project implementation to ensure project results are delivered on time, project targets met and objectives achieved.
The WASH PO and his/her team will work closely with community members, to ensure the needs of the poorest, most marginalised community members are addressed. Moreover, the WASH PO will ensure that timely collection, analysis and reporting of project indicators take place.
The WASH PO will directly supervise Field Coordinators in both target provinces (2 in total) and will report to the Head of Programmes. The WASH PO will attend regular coordination meetings with other consortium partners to discuss and address any issues arising during the programme implementation. .

Responsibilities:
• Oversees all aspects of project cycle management, including planning, implementation, monitoring, reporting and financial management
• Responsible for following all contractual obligations (project document + donor’s contract + Partnership agreement with other consortium partners)
• Responsible for attaining adequate results in proper quality and on time
• Produces administrative outputs (narrative and financial reporting, monitoring outputs, etc.) and properly processes all relevant documentation for tenders and other procurement processes
• Communicates and solves all changes related to budget, timeframe or project’s results
• Ensures that requirements regarding visibility & reporting are fulfilled
• Supervises the compliance of guidelines and procedures – both internal and donor’s
• Supervises local project team’s performance
• Supports local staff’s professional growth
• Builds up the team spirit and good personal relations
• Delegates duties to responsible local staff
• In cooperation with the Finance team, responsible for financial management of direct costs (project staffing, activities, etc.)
• Reviews and approves key project documentation in a timely manner to facilitate financial payments to vendors, beneficiaries, suppliers, stakeholders, etc.
• Leads the development and monthly updating of financial forecasts and budget vs. actual (drawing) forecasts for project activities and staffing to ensure accurate and timely financial management, flagging potential over/under spending to senior management
• Ensures proper planning of procurements and implementation of the procurement plan according to the project work plan
• Liaises with the Logistics department to ensure smooth implementation of project activities and logistical set up
• Supports development of new proposals and formulation of new project designs and ideas for future interventions in the WASH sector
• Ensures that project documentation is properly generated, approved & archived in the internal databases – ELO, Sharepoint etc., according to PIN and donor guidelines
• Ensures lessons learnt, best practices and challenges are collected and recorded
• Prepares project reports and ensures timely collection and reporting of project indicators
• Oversees project monitoring and evaluation activities and ensures timely monitoring of project indicators and data collection takes place
• Participates at project monthly review meetings organized by HoP
• Ensures that Results Framework, Indicator Tracking Table (ITT), IPR (Internal Project Report) are filled throughout the project life cycle
• Ensures relevant data and information on project indicators are being collected and prepares final project M&E report and donor report
• Supports implementation of project CFRM based on PIN Zambia CRM Framework Policy and Procedures
• Ensures that requirements regarding communication and visibility are fulfilled in line with PIN Media Policy and donor requirements
• Adheres to, and promotes Safety, Security & Risk Policies, standards, plans & procedures
• Applies security rules and enforces them among the programme team
Note: All the above key responsibilities are for guidance purpose only. Specific and detailed job responsibilities would form part of the job contract of the applicant selected for the position. Relocation and repatriation allowance will not be paid for the above position.

Job Skills: Not Specified

PERSON SPECIFIC REQUIREMENTS
Work Experience and Knowledge
• Minimum 3 years’ experience in WASH (water, sanitation and hygiene) sector
• Minimum 2 years’ experience in implementing development programmes in WASH sector
• Previous supervisory role
• Fluency in spoken and written English language (fluency in Silozi language considered as an advantage)
• Good administrative skills, computer literate (working knowledge of MS Office)
• Work experience in humanitarian settings
• Work experience with international NGO
• Self-starter and motivated, ability to plan and organize work independently
• Ability to work under pressure and react accordingly to evolving context/situation
• Experience of working in close collaboration with Ministry of Health is preferred
• Experience of working on community based WASH projects.
• Ability to delegate and follow up of tasks among team members
• Excellent communication and interpersonal skills
• Experience using mobile data collection tools (such a Kobo toolbox)
Education
• Full grade 12 certificate
• Degree in development studies, project management, environmental management, public health or other relevant qualification (with a focus on WASH)
• Certificate in project management for development will be an added advantage

Job Education Requirements: Not Specified

Job Experience Requirements: Minimum 3 years’

Work Hours: 8

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Job application procedure
APPLICATION PROCESS
• Please submit your application including a detailed CV (Max 2pages), copies of academic credentials/certificates, salary expectation and other data by filling in the form found on this link https://airtable.com/shr9vXokqZVMczbK1 
• All completed application must clearly mention on top the position applied for and must reach to above address of People in Need office before, August 17, 2020 17:00 Hours (CAT)
• Due to limited resources, Human Resource will only contact the shortlisted candidates.
• If selected for interviews, these candidates will be expected to complete a short written assessment test before the formal interview
• Any offer made will be conditional on receipt of 3 or more favourable written reference(s) (from your most recent employer, any other previous employer and a character reference). In case clarification is required post the receipt of complete reference forms, People in Need reserves the right to call the referees.
• Female candidates are especially encouraged to apply

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