Vacancy title:
Administrative Assistant to the Minister

Jobs at:
Ministry Of Infrastructure

Deadline of this Job:
4th September 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 29th August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

JOB DETAILS:

Job: Administrative Assistant to the Minister
Organization: MINISTRY OF INFRASTRUCTURE
Level: 5.II
Reports To: Minister
No. of Positions: 1
Deadline: 04/Sep/2018
Job Description

• Receive visitors to Minister’s Office
  
• Manage contacts using outlook to conduct up to date database entry, track VIP relations and correspondence; facilitate relationships an interactions with internal and external stakeholders
  
• Manage Minister's diary and calendar, including external requests for meetings and event attendance
  
• Commission and coordinate briefings for Minister events
  
• Filter through a “box” system all information and communication for the Minister and distribute relevant materials to rest of MINIFRA
  
• Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences;
  
• Support to senior management meetings (collating reports, setting agenda and writing minutes)
  
• Minute taking of Minister meetings
  
• Provide timely and proactive management of the organization’s office environment.
  
• Maintain physical and electronic office filing systems for Minister
  
• Provide historical reference by developing and utilising filing and retrieval systems.
  Job Profile
  A1 in Secretarial Studies,Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law
  Key Technical Skills & Knowledge required:
  
• Office Management Skills;
  
• Excellent Communication, Organizational, Interpersonal Skills;
  
• Computer knowledge (Work Processing, Power Point and Internet)
  
• Analytical and problem solving skills;
  
• Time management skills
  
• Fluent in Kinyarwanda, English and/ or French; Knowledge of all is an advantage