Summary
Date Posted: Tuesday, April 09 2024, Base Salary: Not Disclosed

JOB DETAILS:

PURPOSE OF THE JOB
To perform manual and clerical duties in the receiving and issuing of materials and is responsible for the security and accountability of all items in stores.

REPORTING ACCOUNTABILITY
This position reports to the Assistant Stores Officer.

MAIN DUTIES
• Receives and inspects goods against purchase order specifications; liaises with user departments or supervisor where necessary, before receiving the items.
• Prepares a Goods Received Note; prepares and submits delivery documentation and supplier invoice to Procurement for payment processing at Finance;
• Issues requested items from the warehouse against duly approved and authorized stores requisitions;
• Prepares periodic and ad hoc stores reports on stores movements, when and as required by the supervisor;
• Timely captures goods issues and receipts in the system, on Bin Cards and other supporting stores records;
• Takes action to ensure that goods in warehouse are stored appropriately and secured from theft, pilfering or deterioration;
• Advises supervisors on items that have reached re-order level and which require timely replenishment to avoid stock outs;
• Advices supervisors on slow moving, redundant, obsolescent and/or obsolete items which need to be recommended for disposal;
• Participates in periodic and ad hoc stock taking exercise to verify stock quantities. Reconciles the physical inventory with Stores records; and
• Performs any other related duties that the Supervisor may reasonably request from time to time.

QUALIFICATIONS AND EXPERIENCE
• Full Grade Twelve (12) Certificate or its equivalent
• Chartered Institute of Purchasing and Supplies (CIPS) level IV Diploma or Zambia Institute of Purchasing and Supply (ZIPS) level IV or equivalent
• Valid Membership of the Zambia Institute of Purchasing and Supply (ZIPS)
• Good Knowledge of SAP or any other ERP System
• Two (02) years post qualifying relevant experience in Stores Management.
• Experience in a quasi-government institution added advantage.
• Non-partisan.
• Honest and reliable with moral strength.
• High degree of attention to detail.
• Ability to work with minimum supervision.

SKILLS
• Inter-personal and communication skills.
• Analytical, organizational and leadership skills.
• Report writing and general written and oral presentation skills

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Interested candidates should send their applications to the undersigned enclosing detailed Curriculum Vitae with names of three (03) traceable referees including their contact phone numbers and copies of educational and professional certificates not later than Friday, 12th April, 2024.

The Chief Electoral Officer,
Electoral Commission of Zambia,
Elections House, Haile Selassie Avenue,
P.O. Box 50274,
LUSAKA.

NB: Only shortlisted candidates will have their applications acknowledged

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