Summary
Date Posted: Thursday, March 28 2024, Base Salary: Not Disclosed

JOB DETAILS:
Duties and Responsibilities
Reporting to the Finance Manager, the incumbent will be responsible for:
1. Management Reporting
Production of accurate Monthly/ Quarterly and yearly Management Accounts including Income Statement/Balance and Cashflow statements.

2. Accounts Payable
• Efficient Supply chain management by ensuring all Supplier invoices are collected, verified and posted in the accounting system in a timely manner.
• Check that invoices received from suppliers are linked to Purchase orders and proper procurement policy was followed.
• Ensure that all Supplier invoices are posted to the correct General Ledger Accounts,
• Monitor invoices by using the invoice monitoring tool file.
• Check invoices for Tax compliance before sending to shared Service e.g. TPIN Quantities and Unit Price, Tax Rates, etc.
• Indicate on invoices if VAT claimable, and if needed GL account, Cost Centre
• Check the transactions after posting to ensure accuracy.
• Check weekly that invoices are captured in Pastel.
• Ensure that maximum vendors are paid at least twice a month and check that the clearing process is done.
• Produce Creditor ageing reports from Pastel for month end analysis ensuring there is no debit balances or otherwise justified.
• Support financial decision-making by ensuring that Payables position of the Trust is always correct, and all queries are resolved without delay.
• Supports finance unit to meet reporting deadlines by ensuring completeness of posting of suppliers and creditors invoices including accruals.

3. Accounts Receivable
• Post customer invoices for ZITFT products and services in the Accounting System in a timely manner and to the correct General ledger Accounts.
• Check that invoices are posted with all fields included e.g. TPIN, applicable Taxes, correct period, correct quantities, correct description, unit Price, etc.
• Ensure that Invoices have valid supporting documentation such as Customer LPOS/Contracts etc.
• Carry out posting of customer receipts immediately payments are received.
• Ensure that statements are sent to customers in time.
• Ensure reconciliation of customers’ accounts are done, approved and properly filed.
• Produce debtor ageing reports from Pastel for month end analysis ensuring there is no credit balances or otherwise justified.
• Assist Marketing Team in collection of receivables and ensure there is no balance more than 30 days overdue.
4. VAT
• Ensure that all vat files (input/output) including supporting documents are collected/filed by 14th of every month.
• Ensure that input and output VAT is reconciled monthly, VAT Returns filed monthly, and payments made were necessary.
• Ensure that all VAT claims are valid to avoid being disallowed by ZRA.
• Establish connections with local tax authority to assist in resolving any challenges faced.
5. Cash Books posting/ Bank Reconciliations
• Posting all receipts promptly using the receipt module and issuing official receipts for all monies received.
• Ensure that receipts are captured in the Cash Books and the Receipt Control Account is cleared/ balanced off every month.
• Ensure that Bank reconciliations are done monthly and resolve the reconciling items before the close of the next month.
• Ensure that all petty cash is authorized before issue, posted to correct general ledgers and accounted for before the next reimbursement is done.

6. Fixed Assets management
• Ensure that approvals are obtained for additions and Disposals of Fixed Assets and supporting documentation filed.
• Monthly update of fixed Assets registers to ensure correctness of Fixed Assets values in the Books of Accounts
• Carry out Asset Verification to ensure completeness and confirmation of existence of all assets.
• Ensure Fixed Asset Register reconciles to PASTEL listing of Assets and Management Reporting

7. Other Functions
• Coordinate tasks between Marketing & Finance Department
• Assume backup for petty cash management.
• Actively participate in Tax compliance

8. Qualifications and requirements
1. Grade (12) Twelve Certificate (with good grades in Mathematics and English)
2. Full ACCA/ CIMA/ZICA/ bachelor’s degree in accountancy.
3. Minimum 4 years’ experience in a similar role
4. Must be proficient with Pastel Accounting System
5. Proficient at submission of Monthly Statutory and Tax Returns
6. Be a fully registered and paid Member of ZICA
7. Team player
8. Concern for Accuracy
9. Adaptability and Flexibility
10. Results orientated.
11. Able to work under minimum supervision.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• Interested applicants should submit their Cover Letter, detailed Curriculum Vitae and Certificates IN A SINGLE DOCUMENT to hr@zitf.org.zm  before 5th April 2024 clearly stating in the subject line the POSITION they are applying for.
• Only shortlisted candidates will be contacted.

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