Summary
Date Posted: Friday, October 15, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
The Securities and Exchange Commission (SEC) is a body corporate established by an Act of Parliament, the Securities Act, No. 41 of 2016, with an objective of inter alia regulating and developing the Zambian Capital Markets. The SEC is responsible for the supervision and development of the Capital Markets in Zambia as well as the licensing of financial intermediaries, the registration of securities to be issued and the authorization of market transactions.
SEC, an equal opportunity employer, invites applications from suitably qualified Zambians to apply for position of Administration & Procurement Assistant

Job Purpose:
To provide support to the Directorate of Finance and Administration in general and Manager – Administration and Procurement in particular, in matters relating to the development and implementation of effective, administrative policies, procurement policies and asset management procedures which effectively support the achievement of the Commission’s goals and objectives.

Duties and Responsibilities:
Administrative:
• Work for arranging several workshops, seminars, meetings as a team member.
• Manage local and international travel and transport arrangement,
• Maintain Inventory and records for vehicles, non-expandable assets, office supplies, etc;
• Assist to ensure security management of the office;
• Perform any other duties and responsibilities assigned by his/her superior.
Procurement:
• Assess procurement requirements, prepare procurement plans, draft specifications and initiate procurement process;
• Assist to prepare procurement/Tender Documents for RFQs, RFPs, and processes:
• Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors;
• Assist to ensure timely procurement of goods/logistical requirement and services through monitoring the procurement progress and follow up with vendors:
• Arrange for Procurement Committee Meetings and prepare reports

Competencies:
Corporate Competencies:
• Demonstrate integrity by modelling the Commission’s values and ethical standards, integrity, respect, results orientation impartiality etc.
• Promotes the vision, mission and strategic goals of the Commission
Functional Competencies:
• Maintain relationship with primary and secondary stakeholders, focus on impact, response positively and give feedback timely and timely response to queries
• Demonstrate openness to change and ability to manage complexities
• Demonstrate administrative skills and demonstrated results-oriented approach to work

Qualifications and Experience
• Bachelor’s degree major in Management or Business Administration or any social science related subject
• Bachelor’s Degree in Purchasing and Supply from a reputable institution or MCIPS
• Must be a paid member of the Zambia Institute of Purchasing and Supply (ZIPS)
Experience
• Two (2) years’ work experience in administration and procurement

Key Knowledge, Skills and Attributes
• Strong administrative and analytic skills along with timely procurement of the goods and services
• Good supervisory and negotiation skills
• Problem-solving and Problem-solving skills
• Good knowledge of Public Procurement Act
• Basic computer skills (Word processing, spreadsheets and internet)
• Ability to make decisions about the best courses of action
• Ability to maintain records, skills of compliance of the goods & services as well as communication and presentation skills are required
• Ability for establishing and maintaining good working relationships to facilitate work goals

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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Job application procedure
A signed application letter, copies of academic and professional certificates, a detailed curriculum vitae (CV), daytime contact telephone numbers and three (3) traceable references all placed in an envelope marked “Application for Administration and Procurement Assistant” should reach the undersigned not later than 26th October 2021
The Chief Executive Officer
Securities & Exchange Commission
Plot 3827 Parliament Road, Olympia
P.O. Box 35165, Lusaka

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