Summary
Date Posted: Friday, December 04, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
1. Position Title: Assistant Accountant
Department/Unit: Finance and Administration
Work station: Caritas Chipata Office
Reports to: Accountant
Supervisory Responsibility: Logistics Assistant, Office Assistant
(share responsibility with Administrative Officer)
Department
The Finance Department is responsible for Caritas financial management systems, operational and administrative procedures to ensure the adequate management of funds and other resources entrusted to Caritas from funding agencies.
GOAL OF THE POSITION
To ensure financial stability of the organization and compliance with accounting and bookkeeping principles. .

KEY ACTIVITIES/RESPONSIBILITIES
• Capturing of Payments and Receipts into the Cash Books and ensuring that entries are coded correctly.
• Liaison with the Banks and Other Service Providers to ensure that Statements are collected timely for quick Reconciliations of Bank Accounts and Subsidiary Ledgers to the General Ledger.
• Assisting the Accountant and Project Managers in the preparation of Annual Budgets and monthly Cash-flow Estimates.
• Checking of the Fixed Assets Register ensuring that records are incorporated into the accounting package and portray a realistic picture of the actual values held by the Organization.
• Verification of entries in the Inventory Ledger and ensure that records portray a realistic picture of the actual values held by the Organization.
• Maintenance of the Cash Receipts and Payments Statement (Petty Cash) and ensure that the balance is reconciled to the General Ledger.
• Producing a Variance Report Analysis on the Administrative budget lines over spent or under-spent on quarterly basis.
• Ensuring that Paid Cheque Vouchers have all the attachments necessary and are properly filed in accordance with the Diocesan Record Policy.
• Attending to Auditors’ queries on issues pertaining to Accounts and providing necessary documents and information when requested upon.
• Advice and Guide Administrative and Program staff on the acceptable accounting procedures to follow when requesting for funds or liquidating advances taken.
• Contribute to the growth of the organization’s by participating in developmental programs.
• Keep up to date with the developments in the field and own area of expertise.
• Attend management meeting when requested upon.
• Any other duties assigned by the supervisor.
KEY RELATIONSHIPS
Internal: Accountant, Director, Department Heads, Administrative Officer, Stores & Logistics Officer, Office Assistant and Project Staff
External: Banks, Auditors, Insurance Company, Government Departments.

Job Skills: Not Specified

QUALIFICATIONS
• Minimum of Intermediary Professional Accounting qualification or comparable National qualification
• Member of National Accounting body
• Knowledge & experience in Accounting packages like Pastel Sage Evolution is an added advantage.
EXPERIENCE
• Minimum of 3 years of working experience in a similar role
• Experience within a NGO is preferable
• Experience with budgeting, costing and general accounting
• Must have knowledge on submiting Napsa and Paye
COMPETENCIES/SKILLS

• Accuracy
• Analytical skills
• Organizational sensitivity
• Teamwork and cooperation
• Leadership
• Influencing
• Promoting core values of Caritas Chipata

Job Education Requirements: Not Specified

Job Experience Requirements: Minimum of 3 years

Work Hours: 8

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Job application procedure
All qualified applicants should submit applications to;
The Director
Caritas Chipata
P.O. Box 510124
Or
Email: caritaschipata1@gmail.com 
Disclaimer ; only shortlisted candidates will be contacted.
To apply for this job email your details to caritaschipata1@gmail.com  

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