Summary
Date Posted: Tuesday, November 16, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Our Company Omni Africa is looking for a Debtors Controller to be based in Lusaka, Zambia. The role of the Debtors Controller involves providing financial, administrative, and clerical support to the organization. Their role is to complete the debtor’s process, plus processing cashbooks, verifying and reconciling invoices. It also highlights the day-to-day management of sales cycle activities in a timely and efficient manner.

Duties:
Performance management – 10%
• Financial modeling and analysis
• Monitor all invoices and accounting issues, resolve any escalated issues for same.
• Maintain records of all transactions and update it on GL System
Credit Control – 85%
• Overseeing the collection of customer accounts in a manner that ensures high customer satisfaction and loyalty.
• Must be able to communicate in an efficient yet friendly manner with customers, as well as the broader accounts receivable team while reporting to the Financial Controller
• Creating procedures and policies that ensure timely payments while maintaining a high level of customer retention
• Reconciling complex accounts that have been escalated from the AR team
• Monitoring debtor balances to ensure a reduction in debtors total outstanding
• Ensuring credit and collection policies and procedures are followed within your team
• Liaising with customers, as well as internal personnel including the sales team
• Match your records. Your customer records totals must match your general ledger and sub ledgers.
• Deciding whether or not to offer the credit
• Setting up the terms and conditions of the receivable and payable balances
• Dealing with internal queries about payments, ensuring customers pay on time and negotiating re-payment plans
• Assist in the setting up of the credit control system
• Ensure that debts are paid in a timely manner
• Meet cash & debtor day targets set by the Firm
• Chase overdue invoices by telephone, email & letter within agreed timescales
• Maintain accurate records of all chasing activity
• Regularly making contact with customers to ensure all relevant debts are managed as necessary
• Identify changes in payment patterns and propose action to avert indebtedness
• Handle disputed bills and negotiate to bring payment within the agreed terms
• Provide accurate advice on billing queries
• Respond promptly and completely to both client and internal enquiries
• Propose write off of irrecoverable receivables
• Providing ad-hoc reporting as and when requested by management
• Send out monthly client statements/letters as may be agreed from time to time
• Other duties as delegated from time to time by the CFO or Finance Manager or any other person designated in their absence
• If any customers stop paying or pay late then it’s your responsibility to stop the providing services, start legal action to collect the money owed (if necessary) and in the case of bankruptcy you’ll have to report to your higher management about the strategies to make sure you can recover what you can.
• You are expected to regularly review the company’s debt recovery procedures.
Human Capital Management –5%
• Regular & continuous management of the function, requiring the formulation and implementation of staff and management development plans.
• Exchange non routine information using tact and persuasion as appropriate requiring good oral and written communication skills
• Supervise subordinate staff including: hiring, recommendations, determining workload and delegating assignments, training, mentoring and evaluating performance.

Work Experience
• Communicate and enforce established finance and accounting standards. Monitor, evaluate and develop planning and forecasting processes and systems and implement changes required for improvement
• Ability to identify and escalate financial and business concerns to management.
• Ability to have flexibility to generate and sustain excellent people performance with high levels of accuracy and discipline within the finance function.
• Ability to manage and maintain accurate and accessible tailored documentation i.e. presentations / proposals
• Communication of financial and legal issues to non-specialists
• Highly competent with accounting, payroll and office software (Sage Evolution & Sage VIP Payroll & HR)
• Excellent written and oral communication skills, detail oriented, proficient with PCs for analysis and modeling, creative thinking, economic, and analytical thinking
• Experience of managing relationships at all levels including senior executives
• Ability to contribute effectively when working with senior colleagues, across the breadth of business/strategic issues.
• Excellent interpersonal skills at all levels with a presentable and professional personality.
• Goal orientated, driven and motivated.
• Problem identification, problem solving and decision-making skills
Preferred
• Thorough understanding of the IT industry
• Demonstrable management of a rapidly growing business

Education
• Bachelor’s Degree in Finance, Accounting or Related qualification, Postgrad Diploma in Financial Management and Administration. Professional qualification of CIMA/ACCA is preferred.
Job Type: Full-time
Salary: ZMW10, 000 -14,000

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Applications must be sent to careers@omni4africa.com by the 19th of November 2021 with a CV and the subject line clearly marked “Debtors Controller“

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