Expression of Interest for the Supply and Installation of a Supervisory Technology at Securities and Exchange Commission

SEC-IOT/IT/002/23:

(SUPTECH) PLATFORM FOR DATA COLLECTION & ANALYSIS AND CASE MANAGEMENT

The Securities and Exchange Commission ("Commission") is a body corporate established under the repealed Securities Act, Cap. 354 of the Laws of Zambia and whose existence is continued under the Securities Act No. 41 of 2016 to regulate and develop the Zambian Capital Markets. The Commission has a dual mandate of investor protection and to promote the development of capital markets in Zambia. In undertaking this duo mandate, the Commission has adopted and rolled out Risk Based Supervision in the capital markets. Furthermore, the Commission is a co-implementor for the Capital Markets Master Plan (CMMP") which is Zambia's 10-year strategic plan for the development of the Zambian Capital Markets.

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Main Objective of the Assignment

The Commission in its 2022-2026 Strategic Plan has prioritized the need to automate its business processes, particularly core supervisory processes. Consequently, the Commission intends to procure Supervisory Technology (SupTech) tools to automate the following processes:

Data Collection, Validation, Analysis, Reporting & Storage: Digitization and automation of collection, validation, analysis, reporting & Storage of Commission wide data. Emphasis is on data that is collected routinely and used in the Commission's Day to day tasks. The data collection focuses on the following:

1) Periodic and ad hoc submissions from CMOS: monthly, quarterly, Bi-annual, Annual and ad hoc submissions from CMOS currently submitted in physical form (paper, excel, word and pdf formats via email).

2) External data collected through surveys and other means for collected for other non- supervisory uses within the Commission specifically for Policy and Research functions, Monitoring and evaluation.

Case Management: Automation of all Complaints Handling, Investigations, Enforcement and Litigation processes under the regulatory ambit of the Commission.

Supervisory Assessments: performance and documentation of Risk Based Supervision assessments to ensure the Commission has at all times up to date Risk Profiles of all CMOs. This includes automation of risk assessments and risk management processes including onsite and offsite monitoring.

Licensing, Registration, Authorizations and Recognition: Automation of all licensing, registration of securities, authorizations of Collective Investment Schemes, trustees, Fund Managers, Custodians, Recognitions and other processes through which persons come under the regulatory ambit of the Commission.

Surveillance Systems: surveillance of licensed securities, CMOS activities including functionalities that enable accessing of information from external sources such as web scrapping and social media.

Workflow Management: filing and documentation of the Commission's documentation which are the results of its execution of its day-to-day activities.

The Commission in its 2023 budget has set aside funds for the procurement of a SupTech platform for its Data Collection & Analysis and Case Management processes. Consequently, the Commission intends to engage the services of an experience software development company to provide the Data Collection & Analysis module and/or the Case Management module.

The Shortlisting Criteria

• The following information will be required for the firm to be shortlisted;
• Core business and minimum of five (5) years in business;
• Relevant experience of the firm in carrying out similar assignments;
• Technical and managerial capability of the firm relevant to the assignment:
• Suitability of the proposed SupTech solutions (bidders should expect to conduct demos to demonstrate suitability)
• Company Registration Certificate; and Evidence of past assignments done in similar geographical areas including a minimum of two (2) traceable references.

Submission Procedure

Interested and eligible firms may obtain further information from the following address:

The Chief Executive Officer

Securities and Exchange Commission Plot 3827 Parliament Road, Olympia P. O. Box 35165

LUSAKA

Interested firms must submit one (01) original copy of the Expression of Interest marked "ORIGINAL" and four (04) copies marked "COPY" all sealed in one envelope. The Expression of Interest must be duly sealed and properly marked "EXPRESSION OF INTEREST EXPRESSION OF INTEREST FOR THE SUPPLY AND INSTALLATION OF A SUPERVISORY TECHNOLOGY (SUPTECH) PLATFORM FOR DATA COLLECTION & ANALYSIS AND CASE MANAGEMENT." Expressions of Interest envelopes must be deposited in the tender box at Securities and Exchange Commission, Plot 3827 Parliament Road, Olympia, P. O. Box 35165 LUSAKA on or before 10:00 hours, 24th February 2023.

TELEGRAPHIC AND/OR ELECTRONIC EXPRESSIONS OF INTEREST WILL NOT BE ACCEPTED FROM LOCAL FIRMS.

The closing date for the receipt of expressions of interest is 24th February 2023 at 10:00 hours local time. Late submissions shall not be accepted. Expressions of interest envelopes will be opened in the Boardroom at Securities and Exchange Commission, Plot 3827 Parliament Road, Olympia on 24th February 2023 at 10:30 hours in the presence of firms' representatives who will choose to attend. This call for Expression of Interest does not constitute a solicitation. SEC reserves the right to change or cancel the requirements at any time during the EOI and or solicitation process. Invitation to bid or Request for Proposals and any subsequent contract will be issued in accordance with the rules and procedures of the Zambia Public Procurement Authority.

PHILLIP K. CHITALU

CHIEF EXECUTIVE OFFICER

SECURITIES AND EXCHANGE COMMISSION