Summary
Date Posted: Thursday, February 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Finance Officer will provide the day-to-day financial support to project staff to ensure they are compiling and documenting all transactions correctly. He/she will be responsible for accounting function involving receipts and expenditure, including general payments to meet the obligations of the respective projects. He/she will also be responsible for ensuring donor compliance, preparation of accurate financial reports and meeting deadlines for respective projects financial reports.

Key Responsibilities
• Check general payments and imprest ensuring that payments are duly authorised, accurately coded and numbered with appropriate backing sheets and relevant guidelines have been followed.
• Ensure that all cashbooks are kept up to date and monthly bank reconciliations are regularly and timely prepared.
• Properly manage and store receipts and necessary documents.
• Produce accurate monthly project reports by the set datelines.
• Prepare Donor and Management Financial Reports by the set timelines.
• Prepare Financial Statements for audits with supporting schedules.
• Establish and monitor the implementation and maintenance of accounting internal control procedures.
• Ensure compliance to financial statutory obligations.
• Analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues.
• Maintains liaison with Administration on all procurements to ensure that all payments are within the budget and available funds, and that service providers are paid on time.
• Ensures that accurate records of all payments to Grant Partners are maintained and that they are accompanied by correct supporting documents including grant contracts for payments to Grant Partners.
• Check that grant disbursements are according to approved contracts and grant conditions to enhance accountability to Cooperating Partners.
• Provide advice on local tax law applicable.
• Ensure safety of funds and other assets of the project by maintaining high level of security consciousness and prevention of loss or theft.
• Keep accountability and transparency for all transaction and way of using funds.
• Performs other duties as required.

Qualifications and Experience
• University degree or equivalent in Accounting, Finance, Business Administration, Public Administration, or related field (preferably in financial management);
• Paid up member of any Accounting Professional body.
• At least of 5 years’ experience in the management of financial systems and budgets, financial reporting, financial data analysis, auditing, taxation and providing financial advice.
• Work experience with bilateral donors including non-profit organizations, especially those of Japan, would be an added advantage.
• Detail-oriented, with experience developing and managing program budgets.

Key Skills
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in an insecure environment is critical;
• Ability to use Microsoft Office software packages, especially MS Excel, and MS Word
• Ability to understand support the organization and project core values.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
• PPAZ is an equal opportunity employer. Please send your application letter and CV as one document to jobs@ppaz.org.zm . Do not send any other attachments at this point. Closing date is Monday 26th February, 2024.

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