Summary
Date Posted: Monday, November 11 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
The Financial Management Specialist will be responsible for ensuring sound financial management of the PIU and implementing financial systems that ensure transparency, accountability and compliance with the financial management policies and guidelines. She /She shall ensure effective use of project finances and that the financial management related to planning. budgeting, fund flow accounting, internal control (including internal audit), financial reporting, and external auditing are adequate. The position shall also be responsible for monitoring and identifying emerging risks.

Duties And Responsibilities
• Develop and implement financial management policies and systems.
• Prepare and monitor the programme’s budget, ensuring funds are allocated efficiently.
• Ensure that financial plans align with the programme’s objectives, disbursement plans, and operational needs
• Prepare accurate financial reports for internal stakeholders, donors, and government authorities.
• Provide timely financial updates to programme management for informed decision- making.
• Maintain a comprehensive financial management system for the SWL Programme ensuring that all financial activities are recorded accurately and on time;
• Ensure regular preparation of withdrawal applications for replenishment of the Designated Account or direct payment.
• Complete the Control 99 monitoring tool for tracking movement of funds from the USS DA to the project operational account.
• Monitor the distribution of funds to ensure there are no leakages or mismanagement
• Ensure compliance with donor agreements, local laws, and programme guidelines.
• Coordinate external and internal audits and respond to audit queries.
• Implement recommendations from audits to improve financial management practices
• Coordinate with the SWL. Payment Specialist to ensure that funds for cash transfers are disbursed accurately to beneficiaries
• Ensure that funds are used for their intended purposes and in line with donor and national guidelines
• Provide training and capacity-building support to regional and district finance teams to ensure that they understand and follow the financial guidelines of the SWL Program Offer technical support to provincial and district staff on financial matters
• Work closely with the SWL Manager, SWL Payment Specialist, and other key staff within the PIU to ensure seamless integration of financial management within the overall programme framework.
• Collaborate with cooperating partners, including the World Bank, to address financial management concerns and provide updates on financial matters
• Identify financial risks, fraud, or mismanagement risks within the programme.
• Develop and monitor financial procedures and guidelines to ensure accountability and transparency in the use of SWL Program funds
• Conduct regular risk assessments and implement appropriate mitigation measures
• Ensure that any irregularities in financial transactions are identified and addressed in a timely manner

Tasks And Academic Qualification
• Full Grade 12 Certificate or Equivalent
• Bachelor’s degree in Accounting/ finance and a holder of a professional accounting qualification such as ACCA (Association of Chartered Certified Accountants), CIMA (Chartered Institute of Management Accountants), (ZICA) Zambia Institute of Chartered Accountants or an equivalent.
Should be a registered member of a recognized professional accounting body.
• Should have at least five (5) years post qualification professional experience in financial accounting and financial management.
• At least 2 years working experience as an accountant at a middle or senior management level in the public sector and at least another 2 years of experience working on projects financed by the world Bank or other Internal Financial Organizations is preferable. Competence in use of computerized financial management systems such as IFMIS, Navision etc.
• Excellent leadership, technical competence and professional skills for timely implementation, coordination and management of activities.
• Proven ability to effectively coordinate activities involving multiple discipline and organizational units, as well as to maintain high service standards under pressure and meet deadlines.
• Full English fluency, including report writing skills.
• Computer literary.
• Experience working with donor-funded projects, including those funded by the World Bank or other multilateral organizations is desirable.
• Strong knowledge of World Bank financial management guidelines and familiarity with public financial management principles.
• Proven track record in budgeting, financial reporting, internal controls, and fund disbursements.
• Experience working in social protection programs is desirable.
• Excellent skills in financial management software and/or Microsoft Dynamics 365 Business Central.
• Strong organizational, communication and leadership skills.
• Ability to manage teams and work in multidisciplinary teams

Duration and Location
The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and programme needs.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Expressions of interest must be delivered in hard copy to the address on or before 22 November 2024 17:00 hours to the address below.
• The Permanent Secretary- Administration
• Ministry of Education
• 89 Corner of Chimanga & Mogadishu Roads
• P.O. Box 50093,
• LUSAKA-ZAMBIA

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