Secretary / Office Administrator Job at Friedrich-Ebert-Stiftung - Career Opportunity in Rwanda
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Vacancy title:
Secretary / Office Administrator

Jobs at:
Friedrich-Ebert-Stiftung

Deadline of this Job:
Friday, 12th of October 2018, 23h00.

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 19th September 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Job Advertisement
Friedrich-Ebert-Stiftung (FES) Rwanda is looking for a “Secretary / Office Administrator”
Friedrich-Ebert-Stiftung, a German Foundation working with partners to promote social justice and good governance, is looking for a candidate to fill in the position of Secretary / Office Administrator from Mid-October 2018 (or earlier) in our Kigali office.


Duties and responsibilities:

  • Assist the Resident Representative (RR) in his internal and external communication.
  • Manage schedule and organize meetings and appointments for RR and programme managers with partners and visitors.
  • Act as the first point of contact: dealing with correspondence, answering phone calls and emails etc.
  • Take accurate minutes of meetings, routine correspondence, and reports.
  • Assist in the coordination of conferences, meetings, and travel reservations for the office.
  • Ensure office inventory by tracking office supplies and order replacements as required
  • Support Programme Managers in the planning, preparation, implementation, and follow-up of in their programme activities and logistics related.
  • Supervise the office cleaner
  • Set up and maintain hard and soft copy filing systems for records, correspondence, and other documents of all communications.
  • Drafting and proof-reading of text and documents.
  • Manage the social media face of the office.
  • Undertake other administrative tasks.
  • Any other reasonable tasks assigned by the employer.

Qualifications and Experience:

  • A Minimum of a University Degree.
  • Minimum of 3 years working experience in office work and coordination and implementation in activities.
  • Previous experience working with a Non-Profit Organization is a very strong advantage.
  • Proficient in the use of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
  • Strong understanding of confidentiality.
  • Social, administrative and logistical skills and highly organized and focused on details and accuracy.
  • Understanding the FES organization profile.
  • Excellent coordination, conceptual and writing skills.
  • An ability to work on high priority and multitask
  • Strong interpersonal communication skills.
  • Ability to work in a team as well as independently.
  • Excellent written and verbal English language skills, basic German language skills are an advantage, French and Kinyarwanda language skills are desirable.
  • Experience in event management and coordination would be an advantage.
  • Applicant must have Rwandan Nationality or is allowed to work in Rwanda.
  • FES provides equal employment opportunities.


Remuneration will be commensurate with experience.

Job application procedure
If you are interested, please visit us on
Facebook: https://www.facebook.com/FESRwanda
Twitter: https://twitter.com/FESRwanda
http://jobs.fes-rwanda.org/
or www.fes-rwanda.org/about-us/job-offers/
download the application form, fill it out, add your CV (2 pages maximum) and the cover/motivation letter (2 pages maximum) and copies of relevant certificates, transcripts and contact details (including email addresses and telephone numbers) of at least three references and send all the documents to:
info@fes-rwanda.org
Until Friday, 12th of October 2018, 23h00.
Only shortlisted candidates will be contacted.

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Friday, 12th of October 2018, 23h00.
Duty Station: Rwanda
Posted: 19-09-2018
No of Jobs: 1
Start Publishing: 19-09-2018
Stop Publishing (Put date of 2030): 19-09-2065
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