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Executive Assistant to the CEO job at TopFloor Limited
TopFloor Limited
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Executive Assistant to the CEO
2025-04-04T06:33:38+00:00
TopFloor Limited
https://www.greatzambiajobs.com/jsjobsdata/data/employer/comp_2538/logo/TopFloor%20Zambia.png
FULL_TIME
 
Lusaka
Lusaka
10101
Zambia
Business Management and Administration
Admin & Office
UGX
 
MONTH
2025-04-09T17:00:00+00:00
 
Zambia
8

Our client, a renewable energy company dedicated to empower communities by facilitating access to essential renewable energy products and services is looking to hire an Executive Assistant to the CEO. The Executive Assistant to the CEO will be responsible for providing personalized administrative support in a professional manner, handling tasks related to the executive’s agenda, communications, and daily operations, ensuring efficiency and confidentiality.

Key Responsibilities:

  • Act as the first point of contact for the CEO with internal/external clients.
  • Manage the CEO’s diary, meetings, and appointments and provide reminders.
  • Book and manage travel arrangements.
  • Develop efficient documentation and filing systems.
  • Handle incoming requests and queries appropriately.
  • Produce reports, presentations, and briefs as needed.
  • Assist the CEO in decision-making.
  • Ensure that the CEO’s time is optimized, and the executive office runs smoothly.
  • Organize schedules and ensure the CEO’s day-to-day operations are seamless.

Desired Skills, Qualifications and Experience:

  • Bachelor’s degree in business administration or finance or related. A master’s degree will be an added advantage.
  • At least 3 years of experience as a personal assistant to a senior executive.
  • Comprehensive understanding of office management systems and applications.
  • Exceptional planning and time management skills.
  • Excellent verbal and written communication skills.
  • Discretion and confidentiality.
  • Prior experience working in multi-national organization is added advantage.
  • Must be able to speak fluently. English, Nyanja, Bemba, French and Swahili will be an added advantage.
Act as the first point of contact for the CEO with internal/external clients. Manage the CEO’s diary, meetings, and appointments and provide reminders. Book and manage travel arrangements. Develop efficient documentation and filing systems. Handle incoming requests and queries appropriately. Produce reports, presentations, and briefs as needed. Assist the CEO in decision-making. Ensure that the CEO’s time is optimized, and the executive office runs smoothly. Organize schedules and ensure the CEO’s day-to-day operations are seamless.
Comprehensive understanding of office management systems and applications. Exceptional planning and time management skills. Excellent verbal and written communication skills. Discretion and confidentiality. Prior experience working in multi-national organization is added advantage. Must be able to speak fluently. English, Nyanja, Bemba, French and Swahili will be an added advantage.
Bachelor’s degree in business administration or finance or related. A master’s degree will be an added advantage. At least 3 years of experience as a personal assistant to a senior executive.
bachelor degree
36
JOB-67ef7d42460be

Vacancy title:
Executive Assistant to the CEO

[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]

Jobs at:
TopFloor Limited

Deadline of this Job:
Wednesday, April 9 2025

Duty Station:
Lusaka | Lusaka | Zambia

Summary
Date Posted: Friday, April 4 2025, Base Salary: Not Disclosed

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Learn more about TopFloor Limited
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JOB DETAILS:

Our client, a renewable energy company dedicated to empower communities by facilitating access to essential renewable energy products and services is looking to hire an Executive Assistant to the CEO. The Executive Assistant to the CEO will be responsible for providing personalized administrative support in a professional manner, handling tasks related to the executive’s agenda, communications, and daily operations, ensuring efficiency and confidentiality.

Key Responsibilities:

  • Act as the first point of contact for the CEO with internal/external clients.
  • Manage the CEO’s diary, meetings, and appointments and provide reminders.
  • Book and manage travel arrangements.
  • Develop efficient documentation and filing systems.
  • Handle incoming requests and queries appropriately.
  • Produce reports, presentations, and briefs as needed.
  • Assist the CEO in decision-making.
  • Ensure that the CEO’s time is optimized, and the executive office runs smoothly.
  • Organize schedules and ensure the CEO’s day-to-day operations are seamless.

Desired Skills, Qualifications and Experience:

  • Bachelor’s degree in business administration or finance or related. A master’s degree will be an added advantage.
  • At least 3 years of experience as a personal assistant to a senior executive.
  • Comprehensive understanding of office management systems and applications.
  • Exceptional planning and time management skills.
  • Excellent verbal and written communication skills.
  • Discretion and confidentiality.
  • Prior experience working in multi-national organization is added advantage.
  • Must be able to speak fluently. English, Nyanja, Bemba, French and Swahili will be an added advantage.

 

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

  • Please apply before 09th April 2025. Only shortlisted candidates will be contacted.
  • TopFloor Limited does not charge candidates for job placement.
  • To apply for this job please visit apply.workable.com.

 

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Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Wednesday, April 9 2025
Duty Station: Lusaka | Lusaka | Zambia
Posted: 04-04-2025
No of Jobs: 1
Start Publishing: 04-04-2025
Stop Publishing (Put date of 2030): 04-04-2066
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