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Office Administrator job at Beca Corporation
Beca Corporation
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15 Days Ago
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Office Administrator
2025-04-08T12:47:06+00:00
Beca Corporation
https://www.greatzambiajobs.com/components/com_jsjobs/images/blank_logo.png
FULL_TIME
 
Ndola
Ndola
10101
Zambia
Business Management and Administration
Admin & Office
ZMW
 
MONTH
2025-04-13T17:00:00+00:00
 
Zambia
8

Core Administrative Tasks:

  • Organizing and Maintaining Records: This includes managing both physical and digital files, ensuring proper organization and easy retrieval of information.
  • Scheduling and Calendar Management: Managing calendars, scheduling meetings, and coordinating appointments for staff and executives.
  • Communication: Answering phones, handling emails, and acting as a point of contact for visitors and internal/external communication.
  • Data Entry: Inputting and updating information into databases and spreadsheets. This includes invoices, receipts etc
  • Travel Arrangements: Booking flights, hotels, and transportation for staff travel.
  • Office Supplies: Ordering and managing office supplies and equipment. Inclusive of workers ppe
  • Bookkeeping: Assisting with basic bookkeeping tasks, such as collecting invoices and managing accounts. Following up on returns , government  statutory arrangements or submissions.
  • Onboarding New Employees: Assisting with the onboarding process for new hires, including preparing paperwork and providing orientation.
  • Taking Minutes at Meetings: Recording and distributing meeting minutes. Giving weekly reports on status quo.
  • Typing and Proofreading: Preparing letters, reports, and other documents, ensuring accuracy and professionalism.
  • Maintaining Office Systems: Ensuring that office equipment and systems are functioning properly.
  • Liaising with Suppliers and Contractors: Communicating with vendors and contractors to ensure smooth operations.
  • Management of furnished apartments stock taking and all with up to date records.

Skills & Competencies

  • Strong organizational, problem-solving, and multitasking abilities.
  • Highly pro-active
  • Proficiency in Microsoft Word and Excel.
  • Good communication and interpersonal skills.

Qualification

  • Diploma in Business Administration or other related qualification.
  • 3 years of experience or more
  • experience in a construction is an added advantage
Organizing and Maintaining Records: This includes managing both physical and digital files, ensuring proper organization and easy retrieval of information. Scheduling and Calendar Management: Managing calendars, scheduling meetings, and coordinating appointments for staff and executives. Communication: Answering phones, handling emails, and acting as a point of contact for visitors and internal/external communication. Data Entry: Inputting and updating information into databases and spreadsheets. This includes invoices, receipts etc Travel Arrangements: Booking flights, hotels, and transportation for staff travel. Office Supplies: Ordering and managing office supplies and equipment. Inclusive of workers ppe Bookkeeping: Assisting with basic bookkeeping tasks, such as collecting invoices and managing accounts. Following up on returns , government statutory arrangements or submissions. Onboarding New Employees: Assisting with the onboarding process for new hires, including preparing paperwork and providing orientation. Taking Minutes at Meetings: Recording and distributing meeting minutes. Giving weekly reports on status quo. Typing and Proofreading: Preparing letters, reports, and other documents, ensuring accuracy and professionalism. Maintaining Office Systems: Ensuring that office equipment and systems are functioning properly. Liaising with Suppliers and Contractors: Communicating with vendors and contractors to ensure smooth operations. Management of furnished apartments stock taking and all with up to date records.
Strong organizational, problem-solving, and multitasking abilities. Highly pro-active Proficiency in Microsoft Word and Excel. Good communication and interpersonal skills.
Diploma in Business Administration or other related qualification. 3 years of experience or more experience in a construction is an added advantage
associate degree
36
JOB-67f51acac2d49

Vacancy title:
Office Administrator

[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]

Jobs at:
Beca Corporation

Deadline of this Job:
Sunday, April 13 2025

Duty Station:
Ndola | Ndola | Zambia

Summary
Date Posted: Tuesday, April 8 2025, Base Salary: Not Disclosed

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Learn more about Beca Corporation
Beca Corporation jobs in Zambia

JOB DETAILS:

Core Administrative Tasks:

  • Organizing and Maintaining Records: This includes managing both physical and digital files, ensuring proper organization and easy retrieval of information.
  • Scheduling and Calendar Management: Managing calendars, scheduling meetings, and coordinating appointments for staff and executives.
  • Communication: Answering phones, handling emails, and acting as a point of contact for visitors and internal/external communication.
  • Data Entry: Inputting and updating information into databases and spreadsheets. This includes invoices, receipts etc
  • Travel Arrangements: Booking flights, hotels, and transportation for staff travel.
  • Office Supplies: Ordering and managing office supplies and equipment. Inclusive of workers ppe
  • Bookkeeping: Assisting with basic bookkeeping tasks, such as collecting invoices and managing accounts. Following up on returns , government  statutory arrangements or submissions.
  • Onboarding New Employees: Assisting with the onboarding process for new hires, including preparing paperwork and providing orientation.
  • Taking Minutes at Meetings: Recording and distributing meeting minutes. Giving weekly reports on status quo.
  • Typing and Proofreading: Preparing letters, reports, and other documents, ensuring accuracy and professionalism.
  • Maintaining Office Systems: Ensuring that office equipment and systems are functioning properly.
  • Liaising with Suppliers and Contractors: Communicating with vendors and contractors to ensure smooth operations.
  • Management of furnished apartments stock taking and all with up to date records.

Skills & Competencies

  • Strong organizational, problem-solving, and multitasking abilities.
  • Highly pro-active
  • Proficiency in Microsoft Word and Excel.
  • Good communication and interpersonal skills.

Qualification

  • Diploma in Business Administration or other related qualification.
  • 3 years of experience or more
  • experience in a construction is an added advantage

 

Work Hours: 8

Experience in Months: 36

Level of Education: associate degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

  • Application letter
  • Certified Credentials
  • Curriculum Vitae

 

All Jobs | QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Sunday, April 13 2025
Duty Station: Ndola | Ndola | Zambia
Posted: 08-04-2025
No of Jobs: 1
Start Publishing: 08-04-2025
Stop Publishing (Put date of 2030): 08-04-2066
Apply Now

Caution: Never Pay Money in a Recruitment Process.

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  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'mainmenu' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft410μs1.8KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'distribution-channels' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft244μs1.17KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'categories-list' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft516μs2.3KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT * FROM icop0_jmap_metainfo WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Office-Administrator-job-at-Beca-Corporation-75238' AND `published` = 1203μs9.2KB/plugins/system/jmap/jmap.php:818Copy
  • SELECT * FROM icop0_jmap_canonicals WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Office-Administrator-job-at-Beca-Corporation-75238'96μs960B/plugins/system/jmap/jmap.php:920Copy
  • SELECT * FROM icop0_acym_configuration367μs4.88KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_list WHERE type = 'standard'170μs2.3KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_field166μs2.33KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'167μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1124μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'204μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`503μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'75μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc214μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`336μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid195μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid134μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Office-Administrator-job-at-Beca-Corporation-75238'87μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 189μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"307μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES1.12ms8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin100μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin85μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`121μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'78μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'257μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 875774μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?186μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?432μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy