About Plan International

Plan International Zambia is an international Developmental and Humanitarian Non-governmental Organization that advances children’s rights and equality for girls. Our main strategic goal in Zambia is to make significant contribution to ensure vulnerable and excluded adolescent girls reach their full potential.

Plan International Central Program Area is committed to improving the quality of education for children in Mwantaya and Shimbilo primary Schools which are located in the sponsored communities. The shortage of school desks negatively impacts the learning environment for the children, leading to:

– Reduced student concentration and engagement: Students without proper desks are forced to sit on the floor or share inadequate seating, leading to discomfort and difficulty in focusing on lessons.
– Compromised posture and potential health issues: Prolonged periods of sitting on the floor can lead to back pain and other musculoskeletal problems.
– Impaired learning outcomes: The lack of suitable learning spaces hinders students’ ability to write, read, and participate effectively in classroom activities.
– Reduced classroom capacity utilization: Limited desks can prevent the school from accommodating its full student population effectively.
– Damage to existing learning materials: Books and other materials are more likely to be damaged when students do not have proper desk space.

It is against this background that Plan International Zambia Central Program Area is seeking bids for the supply and delivery of high-quality desks to the 2 Schools to address this critical need and improve the learning environment for students.

Objectives:

The primary objectives of this procurement are to:

– Provide sufficient and high-quality desks to Mwantaya and Shimbilo primary School to ensure all students have adequate seating and writing surfaces.
– Enhance the learning environment by improving student comfort, concentration, and engagement.
– Contribute to improved learning outcomes for students.
– Support the school in better utilizing its classroom space and accommodating its student population.
– Provide durable and long-lasting furniture that is suitable for the school environment.

Scope of Work:

The supplier(s) shall be responsible for:

-Manufacturing and/or supplying high quality desks Delivering the desks to the 2 schools In Central Province- Mwantaya School in Chisamba District and  Shimbilo Primary School in Chibombo Distrcit.
– Ensuring the desks are delivered in good condition and in the agreed-upon timeframe.
– Providing any necessary assembly instructions or support.
– Complying with Plan International’s safeguarding policies.

Technical Specifications:

The desks must meet the following minimum technical specifications:

Type: double student desks
Quantity: 300

1. Framing

– Square Tube Bent at 90 Degrees, welded and grinded smooth at all corners required

– Square Tube Size : 30mm x 30mm x 1.6mm Thick( Gauge)

– Font Height: 780mm

– Seater Height: 480mm

– Overall Length between Frames: 1000mm

2. Top And Seater ( 18mm Plywood or Mukwa Butted Board)

– Top: 1150mm x 400mm

– Seat: 1159mm x 260mm

– Shelf: 925mm x 190mm

3. Assembling

–  Top and seater are bolted to the steel frame with 8 n. 6mm Bolts & Nuts

Delivery and Timeline –

– 30-60 Days After LPO is issued
– The supplier(s) shall provide a detailed delivery schedule.
– The supplier must deliver the desks to Mwantaya School in Chamuka Ward Chisamba District and Shimbilo Primary in Chikobo ward in Chibombo District.
– The supplier must provide proof of delivery and delivery must be in day time only.

Technical compliance:

Adherence to the specified technical specifications.

Price: Bidder price must be Competitive and should suit current market prices.
Delivery timeline: Ability to meet the required delivery schedule.
Supplier experience and capacity: Demonstrated experience in supplying similar goods and capacity to meet the order.
Quality of materials and workmanship: Demonstrated quality of materials and workmanship.
Compliance with Plan International’s safeguarding policies.

Reporting and Communication:

The supplier(s) shall provide Periodic updates on the progress of the procurement and delivery.
The supplier(s) shall communicate effectively with Plan International Zambia.
Supplier must be willing to allow PIZ for inspections during production.

Payment Terms:

Payment terms will be negotiated and specified in the contract.

Safeguarding:

The supplier will be required to sign and adhere to Plan Internationals Safeguarding policies.

Evaluation Criteria

– Financial Proposal

– Lead Time

– Due Diligences Visit

– Sample Assessment

– Reference Checks

Sample of the desks: Annex 1

How to submit your bids.

All prospective bidders should provide the following documentations:

• ZRA registration certificate; valid tax clearance certificate
• PACRA company registration certificate with form III indicating shareholding structure
• Financial with Lead Time Clearly indicated.
• ZPPA supplier registration certificate.
• At least three traceable references for similar work from reputable organization/NGO’s/INGO’s. Email addresses and contact details for references must be provided.
• Litigation status, indicating no pending litigation that would negatively affect the execution of these works.

All submission for this tender should be addressed to:

The Supply Chain & Administration Manager
Plan International Zambia
St Eugene Office Park, Plot: #2866
Ibex Hill, Off Leopards Hill Road
Private Bag 518X RW
Lusaka, Zambia.

Submissions should be emailed to  planzamtenders@plan-international.org before 17: 00hrs CAT on 08th April, 2025. Any submission received after the deadline will not be considered.

“Women-owned, led and influenced companies’ are encouraged to apply.”