Summary
Date Posted: Wednesday, August 21 2024, Base Salary: Not Disclosed

JOB DETAILS:
Role Purpose:
To perform front office and office administration duties.

Key Areas Of Accountability
1. Manage the Reception desk.
2. Receive parcels, mails and distribute, messages and communicate to appropriate employees.
3. Welcome visitors and escort them to appropriate staff or office.
4. Assist with offloading the Admin/Finance container, sorting and later, dispose all old documents, materials and furniture.
5. Assists with issuing, distribution of office supplies and stationery, and completes bin cards.
6. Assist with filing of the reception documents.
7. Operate and maintain office machines including printers, copiers, and scanners.
8. Ensure that stationery is always available in the printer’s/ printer areas.
9. Ensure offices and tea areas are clean, replenished and organized.
10. Ensure compliance with organization rules and regulations.
11. Assist in making internal meeting room booking.
12. Perform any other duties as needed at the Front office.

Qualification And Experience
• Diploma in Business Administration, or relevant discipline.
• Ability to act with credibility and diplomacy.
• Strong time management skills with an ability to plan ahead and anticipate requirements.
• Ability to maintain strong integrity and confidentiality).
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Expert in planning and organizational skills.
• Positive attitude towards visitors and Staff.
The interns must have Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.

Behaviours (Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• Please send only your application letter and CV as one document clearly stating the position in the subject line, the CV indicating 3 traceable referees i.e. their Cell number and email, one of whom should have been direct supervisor, through email to: The Head Human Resource Administration & IT
• PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES.
• The closing date for receipt of applications is Friday, 23rd August, 2024. Only short-listed candidates will be notified.
• Save the Children reserves the right to re advertise if suitable applicants are not found.
Save the Children will never ask that you pay for anything as part of the selection process or thereafter.

All Jobs

QUICK ALERT SUBSCRIPTION