Summary
Date Posted: Tuesday, March 26 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Description
• The Administration and Finance Officer (AFO) will be based in Western Province and will manage day-to-day finance and administrative operations, including implementing EDC and USAID policies, procedures and systems, reviewing accounts payable documents for proper accuracy and completeness, and liaising with bank on all banking issues. In addition, the AFO will supports the Finance and Compliance Director in the preparation of field office financial reports and tracking of spending. The AFO will report to the Finance & Compliance Director and will be supervised by the Provincial Office Manager, administratively.

Essential functions include, but are not limited to the following:
• Manages day to day finance operations, including implementing EDC and USAID policies, procedures and systems, reviewing accounts payable documents for proper accuracy and completeness, and liaising with bank on all banking issues;
• Supports the Finance and Compliance Director in the preparation of field office financial reports and tracking of spending;
• Provides updated, timely and accurate financial reports to Finance and Administration Director, as necessary, and monthly ad hoc reports on financial status of project expenses and budget information;
• Manages the process of clearing bills, payments, and vouchers from provincial field offices;
• Request the necessary project funds for the provincial expenditure to be transferred from the central account to field accounts;
• Act as the contact person for provincial level reconciliation of monthly expense reports, and support with Finance and Administration Director to respond to any inquiries from the EDC home office in Washington, DC;
• Assists in the preparation of monthly financial spreadsheets, cash flow forecasts in accordance with appropriate procedures;
• Perform data entry into the accounting software;
• Maintain accurate record keeping;
• Follow up to ensure timesheets for provincial staff are submitted in a timely manner;
• Tracks and monitors fuel consumption at the provincial level;
• Conducts checks on compliance with USAID’s Anti-Terrorist Certification (“ATC”) regulations; and
• Other duties as required.

Qualifications
Education:
• Secondary School Leaving Certificate

Associates or Bachelor’s degree in a related
Skills and Experience:
• A minimum of 3 years of accounting experience;
• Experience supporting USAID or other donor-funded projects;
• Experience working with QuickBooks accounting system or similar product;
• Experience working with computers, especially MS Word and MS Excel;
• Detail-oriented and organized;
• Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure;
• Ability to work hands-on, independently, and within team in difficult work environment;
• Willingness to travel to provinces covered by the project; and
• Willingness to travel to Lusaka to support the main project office.
• Fully paid up member of the Zambia Institute of Chartered Accountants (ZICA).

Language:
Fluency in English is required. Knowledge of (and proficiency in) Silozi, language highly preferred.

Additional Information
Language:
Fluency in English is required. Knowledge of (and proficiency in) Silozi language highly preferred.
*Please note* Local applicants are encouraged to apply

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 36

Level of Education:

Job application procedure
• Use smart recruiters link and submit your application no later than April 05, 2024. Please include the position title in the subject line.
• Note that local applicants are encouraged.
• Interested and qualified? Click here to apply

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