Summary
Date Posted: Thursday, January 02 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary:
The position of Administrative Assistant is a non-management level position and the job holder is responsible for ensuring smooth administrative operations at our facility, serving as the primary point of contact for visitors and providing support to various departments in line with strategic goals and objectives of the organization.

Reporting To: Executive Assistant
Key Responsibilities Will Include:
• First point of client/ guest contact
• Receiving and screening of client and phone calls;
• Receiving and delivering mail to the right offices and departments;
• Recording of incoming and outgoing mail;
• Photocopying, scanning, printing and binding of documents;
• Filing of documents;
• Assisting in organizing appointments and meetings;
• Co-ordinating activities for maintenance suppliers, contractors; and Generating works/maintenance orders.
• Develop and implement social media content calendars.
• Create engaging social media posts, and newsletters.
• Monitor online reviews and comments.
• Develop and maintain media contact lists.

Minimum Qualifications And Experience
• Grade 12 School Certificate with at least five (5) credits including Mathematics and English language;
• Diploma in Secretarial, Business Administration or Customer Services oriented training
• At least 3 years’ experience as Receptionist, Secretary or Office administrator
• Knowledge of Computer skills preferably Word and Excel

Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

Job application procedure
• Only candidates who meet the above role specifications and competencies should apply enclosing their detailed CV and copies of academic qualifications/professional qualifications. Daytime and reachable telephone/mobile numbers should be clearly stated.
• Kindly send applications to the address below not later than 17:00 hours on Friday, 17th January 2025.
• The Chief Executive Officer
• PO Box 35874
• LUSAKA
• The advertiser provides equal employment opportunity to Zambian nationals on merit and without discrimination on grounds of tribe, gender, political or religious affiliation, colour or creed.
• Please note that only shortlisted candidates will be contacted.

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