Summary
Date Posted: Tuesday, January 21 2025, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary
Administrative Officer is expected to work under the Finance Administrative Human Resource Department (FAHR). This position is expected to provide support to all departments, projects and company clients. The Administrative Officer will be under the office of the Director of Operations and Administration, shall work closely with the Finance Manager, Finance Assistant and Consultants.

Responsibilities
• Assist in preparing operational reports, expenditure data, and presentations.
• Support audits, financial preparations, and address audit queries.
• Manage client invoicing, payment follow-ups, and bank-related communications.
• Maintain statutory files (NAPSA, NHIMA, PAYE, WCFB, PACRA, LCC), and manage company subscriptions (E-coms, ZPPA, SAMs.Gov, MS Office, QuickBooks, Dove Payroll).
• Ensure compliance with statutory accounts and filings.
• Generate and distribute employment contracts and service-level agreements.
• Review and update office policies and documents as needed.
• Plan and manage corporate and social events (in-house/external), including venue bookings.
• Coordinate with communications for company events and team-building activities.
• Maintain the corporate calendar and book meeting rooms.
• Act as the point of contact for client, vendor, and regulatory queries.
• Manage email correspondences for staff and consultants.
• Support bid proposal preparation with Programs and Finance teams

Qualification
• Degree or Diploma in Business Administration, Business Studies, Human Recourse, Sociology, Gender Studies, International Development, or a related field Experience in a similar position or related field.
• 2 to 3 years of work experience in an Administrative role.
• Eligible for membership under the Zambian Institute Human Recourse Management (ZIHRM).
• In-depth understanding of office management procedures and departmental and legal policies
• Be familiar with facilities and financial management practices
• Strong critical thinking, problem-solving and supervisory skills.
• Excellent written and verbal English skills.
• Strong communication and interpersonal skills.

Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• Interested candidates to follow the application link: Administrative Officer Application Form
• https://forms.gle/5jsNxQ5meYJq8nDZA 
• Or send an email to hr@avencion.com  and cc: internships@avencion.com 
• Closing date is 24th January 2025

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