Summary
Date Posted: Thursday, November 28 2024, Base Salary: Not Disclosed

JOB DETAILS:
In-step Business Consultants was established in 2020 and is a sister company to Opportune Time Business Consultants (OTBC), which was established in 2017. OTBC is a registered firm of Business and Accounting Consultants and Partners from rich backgrounds. We are currently looking to place for the position of Assistant Practice Manager.
If you have excellent organizational and multitasking abilities, then we would love to hear from you.
Reporting directly to the Practice Manager, your key responsibilities will be:

Key Responsibilities
1. Practice Management Support:
• Assist in day-to-day operations to ensure smooth functioning of the firm.
• Coordinate office workflows and prioritize tasks to meet deadlines.
• Manage schedules, organize meetings, and maintain appointment calendars.
2. Client Relations:
• Serve as a primary point of contact for clients, addressing inquiries and providing updates.
• Support onboarding of new clients, ensuring compliance with procedures.
• Maintain accurate client records and databases.
3. Administrative Oversight:
• Oversee document preparation, filing, and records management.
• Monitor correspondence, including emails and phone calls.
• Support the preparation of reports, proposals, and presentations.
4. Compliance and Reporting:
• Assist in tracking compliance requirements for both internal and client-related matters.
• Ensure adherence to accounting and auditing standards, where applicable.
• Compile and submit periodic operational reports to the Practice Manager.
5. Operational Efficiency:
• Monitor and manage office supplies and resources.
• Assist in implementing and refining office policies and procedures.
• Collaborate with team members to improve efficiency and service delivery.
6. Team Support:
• Provide administrative support to accounting professionals as needed.
• Assist with organizing training sessions, workshops, and staff events.
• Foster a positive and collaborative work environment.

Qualifications And Skills
Education & Experience:
• Advanced Diploma or Bachelor’s Degree in Business Administration, Accounting, or a related field.
• Prior experience (1–3 years) in a similar administrative or operations role, preferably in an accounting or professional services firm.
Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with accounting software (e.g., QuickBooks, Sage, Xero) is a plus.
• Understanding of office management and basic financial principles.
Soft Skills:
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• High attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving mindset and adaptability to changing priorities.

Certifications (Preferred):
• Office Administration Certification.
• Basic accounting or bookkeeping certification.
• Opportunities for Growth: Potential to advance into Practice Manager roles or specialize in areas like client relationship management.

Kindly Note The Following:
• ALL applications must consist of a cover letter detailing why you are the perfect candidate for this role and CVs must be shared in PDF FORMAT.
• Kindly indicate the position being applied for in the subject of your email.
• Ensure to include three traceable references with VALID EMAIL ADDRESSES.
• Do not attach certificates at this time.


Work Hours: 8

Experience in Months: 12

Level of Education: Postgraduate Degree

Job application procedure
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• Any applications that do not follow the above instructions will not be considered.

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