Summary
Date Posted: Thursday, October 10 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
To provide support in records management by receiving, filing, distributing and retrieving of documents
Person Specifications and Qualifications
a) Full Form V/ Grade 12 School Certificate (including English and Mathematics),
b) Bachelor of Records & Archives Management/Records Management, and
c) Membership to relevant professional body.

Required Skills and Attributes
a) Proficiency in computer skills:
b) Good analytical skills;
c) Good planning and organization skills:
d) Ability to work under minimal supervision;
e) Good interpersonal skills:
f) Strong customer service skills;
g) Good communication skills;
h) Good report writing skills, and
i) Ability to handle confidential and sensitive information.

Duties and Responsibilities
a) Undertake effective filing of incoming and outgoing mails in order to facilitate efficient and effective storage and retrieval of information;
b) Undertake effective distribution of Documents as well as track progress up to the point of delivery when required within the institution;
c) Undertake Sorting and Retrieval of documents from various offices at regular intervals and
keep records as required on periodical basis;
d) Check to ensure files are complete with the relevant records and documents as well as
process and scan photocopy documents as needed;
e) Ensure efficient and timely circulation of files:
f) Ensure files are created and updating index whenever necessary;
g) Responsible for registering all incoming/outgoing mail and allocating file numbers
h) Facilitates the process of conducting file census;
i) Undertake effective dispatch of incoming and outgoing mail,
j) Undertake effective circulation of files in order to facilitate action by the appropriate officers;
k) Undertake effective inventory of files in order to facilitate accountability,
l) Undertake effective filing in order to facilitate storage and retrieval of information; and
m) Maintain accurate and timely register of incoming and outgoing mail in order to prevent misdirection and loss.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• Interested candidates should send applications with copies of detailed Curriculum Vitae, Grade 12 Certificate, Degree Transcript of results, Professional registration membership and valid practicing licence to:-
• The Director-General
Zambia Medicines Regulatory Authority
Plot No. 2350/M, Off KKIA Road
P.O. Box31890
LUSAKA
• NOTE: Candidates are required to have their qualifications verified by the Zambia Qualifications Authority (ZAQA) before submitting their application.
• Envelopes should be appropriately marked with the position applied for.
• The deadline for receipt of applications is Monday 21 October 2024. Only shortlisted candidates will be contacted for interviews. ZAMRA is an equal opportunity employer, and we encourage applications from qualified individuals of all backgrounds

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