Summary
Date Posted: Friday, July 14, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Job Description:
The Coordinator of Bids & Proposals will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Coordinator of Bids & Proposals will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals . The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products.

Role and Responsibilities:
• Review bid invitations and requests for proposals (RFPs) to understand client requirements and specifications.
• Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team
• Coordinate and collaborate with cross-functional teams, including sales, project managers, and subject matter experts, to gather necessary information for bid proposals.
• Prepare and compile bid documents, ensuring accuracy, completeness, and compliance with client requirements.
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Conduct thorough reviews of bid proposals for clarity, consistency, and adherence to internal guidelines and standards.
• Coordinate and manage the bid submission process, including organizing necessary supporting documentation and ensuring timely submission.
• Conduct research and market analysis to understand competitive landscape and industry trends for effective bid proposal preparation.
• Collaborate with the sales team to develop persuasive and compelling bid content, including value propositions, executive summaries, and response narratives.
• Provide input and guidance on pricing strategies, ensuring competitiveness and profitability.
• Assist in identifying opportunities for process improvements and efficiencies in bid proposal development and review processes.
• Maintain accurate records and documentation of bid proposals, outcomes, and lessons learned for future reference and analysis.

Qualifications and Education Requirements
• Bachelor’s degree in business administration, marketing, or a related field.
• Education in Project Management and Business Development will be an added advantage
• Proven experience in bid proposal development, review, and management.

Knowledge / Skills
• Strong understanding of bid processes, RFP requirements, and the bidding lifecycle.
• Excellent written and verbal communication skills, with the ability to create persuasive and coherent bid proposals.
• Exceptional attention to detail and the ability to manage multiple bids simultaneously.
• Strong analytical and research skills to gather and interpret data for bid preparation.
• Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
• Collaborative mindset with the ability to work effectively in cross-functional teams.
• Strong time management and organizational skills, with the ability to meet tight deadlines.
• Knowledge of the industry or market related to the organization’s services/products is advantageous


Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

If you believe you are the candidate we are looking for, please submit your application and CV detailing your experience for the post and include daytime telephone contacts to; hr.zambia@marctinaconsultancy.com 


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