Summary
Date Posted: Monday, December 11 2023, Base Salary: Not Disclosed

JOB DETAILS:
Zambia Medicines and Medical Supplies Agency is a statutory government agency established by the ZAMMSA Act No. 9 of 2019. It is charged broadly with three major responsibilities which include:
• Procurement of medicines and medical supplies
• Storage of medicines and medical supplies
• Distribution of medicines and medical supplies to all public health facilities in Zambia

Main Job Purpose
To coordinate the management of financial resources and commercial services of the Agency in order to facilitate efficient prodent financial management as well as enhance resource mobilization for financial sustainability.

Main Responsibilities:
• Coordinate effectively, the formulation and review of financial management policies, regulations and guidelines in order to provide a framework for prodent management of public resources
• Coordinate timely, the preparation and submission of financial reports in order to comply with financial regulations and facilitate informed decision making:
• Fond Accounting
• Coordinate timely, the preparation of the annual budgets and work plans in order to mobilize financial resources for programs execution
• Coordinate effectively, the monitoring of finances in order to ensure that management of financial resources complies with the approved budgets and financial regulations:
• Coordinate effectively, the development and implementation of internal controls in order to enhance prudent financial management, transparency and accountability in the utilization of financial and material resources
• Coordinate timely, preparation and submission of quarterly management accounts and annual financial statements in order to ensure adherence to statutory provisions and facilitate informed decision making
• Coordinate timely, the management of risk in order to mitigate losses;
• Coordinate timely, preparation of responses to audit queries in order to ensure implementation of appropriate interventions
• Coordinate effectively, implementation of commercial strategies and collection of revenue in order to ensure programme implementation and enhance financial sustainability;
• Coordinate timely, preparation of the monthly payroll in order to meet statutory obligations, Coordinates periodically, the maintenance of the asset register in order to ensure accountability
• Coordinate timely, development of individual work plans and implementation of the Performance Management System (PMS) in order to monitor, evaluate and enhance performance:
• Coordinate effectively, human, financial and other resources in order to facilitate achievement of departmental objectives.

Personal attributes required Attention to detail
• Team player
• Astule
• Integrity
• Confidentiality

Skills required
• Good numerical and analytical ability
• Deep knowledge and experience in Fund Accounting
• Good Communication skills both written and oral
• Good working knowledge of computers and accounting packages
• Knowledge of financial modelling
• Very good knowledge of computers, able to handle accounting packages Employee coaching skills
• Good organizational skills
Interpersonal

Staff Management
• Supervises, coaches, motivates, trains/develops, disciplines and appraises performance of staff to ensure staff engagement and optimum performance
• Ensures delegation is conducted properly that each service allocation is adequately managed. staffed and resourced

Academic qualification and work experience required
• Full Grade 12 School Certificate
• Minimum of Bachelor's Degree in Accountancy/ ACCA/CIMA or Equivalent Degree Must be a member of ZICA
• Minimum of 10 years' relevant work experience in a similar role


Work Hours: 8

Experience in Months: 120

Level of Education: Bachelor Degree

Job application procedure

If you fit the above profile, please submit your application and an updated CV with relevant supporting documents not later than Wednesday, 13 December, 2023 on the address below. The applications should
be submitted via email only and clearly indicating the POSITION IN THE SUBJECT LINE.
The Director General
Zambia Medicines and Medical Supplies Agency
P.O. Box 30207, Lusaka
Email:recruitment@zamusa.co.zm    

Please Note: Only short listed candidates will be contacted. For clarifications please call HR Office on Ext.4213


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