Expression of Interest (EOI) Pre-Qualification of Vendors 2023/2024 at DAI Global LLC

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EXPRESSION OF INTEREST (EOI) EOI-LIGA-LSK-003 PRE-QUALIFICATION OF VENDORS 2023/2024

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PURPOSE

DAI is seeking to register vendors interested in becoming a preferred supplier for the USAID Local Impact Governance Project (Local Impact) for the period 2023 and 2024, a Project which will help Zambia build up a sub-national system of governance for devolved service delivery more responsive to citizen needs.

DAI is seeking to register vendors in the below categories.

Cat #          Service/Good

01. Stationery and Office Supplies —– Lusaka, Kabwe, Chinsali & Chipata

02. Cleaning and Kitchen supplies —– Lusaka, Kabwe, Chinsali & Chipata

03. Cleaning and gardening services —– Lusaka, Kabwe, Chinsali & Chipata

04. Printer Ink Toners and Cartridges —– Lusaka, Kabwe, Chinsali & Chipata

*Must be licensed HP distributor.

05. Printer and Copier  Servicing —– Lusaka

*Must be approved HP service provider

06. Print and Copy Services (Large volume) —– Lusaka

07. IT Equipment (Software, Printers, and Laptops) —– Lusaka

*Must be a licensed distributor

08. Vehicle Hire & Driver Services (4 X 4 & Saloon cars) – Lusaka, Kabwe, Chipata, Chinsali

09. Graphics Designs, Artwork, Branding Materials, and Printing services – Lusaka

10. Courier Services – Lusaka

11. Accommodation and conference services – Lusaka, Central, Eastern and Muchinga Provinces

12. Catering Services —– Lusaka, Kabwe, Chinsali & Chipata

13. Legal Services – Employment Law Lawyers/Law Firms —– Lusaka

*Must be a member of LAZ

14. Provision of Fueling Services – TOMCARDs —– Lusaka, Kabwe, Chinsali & Chipata

15. Motor Vehicle Tires/Supplies —– Lusaka, Kabwe, Chinsali & Chipata

16. Mobile Toilet Hire —– Lusaka, Kabwe, Chinsali & Chipata

17. Pest Control and Fumigation —– Lusaka, Kabwe, Chinsali & Chipata

18. Office Furniture —– Lusaka

19. Plumbing and Electrical Maintenance Services — Lusaka, Kabwe, Chinsali & Chipata

Response Submission Deadline and Communication protocol

The deadline for responding to this EOI is Friday, December 16, 2022, at 1700 hrs.

Responses may be emailed  to LIprocurement@dai.com

Please address the subject of the email EOI and the category number and service/good. For example, “EOI 03 Cleaning and gardening services “or “EOI 07 IT Equipment (Printers & Laptops)”

Response Format

Vendors must complete their responses, in English, following the specifications outlined below.  If there is interest in more than one category, a separate email should be sent for each as applications will be sorted into categories. The response format should consist of three sections:

Section 1: Vendor Information

1.0 Cover Letter:

• Must include a clear statement on the services and/or goods the vendor is interested in being registered for.
• Must have the date, be signed, and must include a statement confirming that the vendor is not a broker or an agent.

1.1 Vendor Information:

• Company Name, Address and Phone Number.
• Form of Incorporation (corporation, partnership, NGO, etc.).
• Company Registration
• ZRA TPIN and TAX Clearance Certificate.
• VAT Registration certificate if applicable.
• ZPPA registration
• History of organization,
• Number in Years in Business.
• Number of Employees (full and part-time), Name of key Management.

Section 2: Technical Capability

2.0 Technical capability statement supported by any brochures, standard price lists, visuals, or website information that show the vendors’ ability to provide services and/or goods in their chosen category.

Section 3: Client Reference

3.0 Three references with past performance descriptions illustrating relevant experience delivering the required goods and/or services. Each reference MUST include the Client Name, address, Point of Contact, Telephone number, email, and the period for performance and value of the contract.

Factors for Consideration

DAI will consider the following factors during the pre-qualification process:

Clarity and timeliness of submission – adherence to submission guidelines

Complete and thorough submission – response format followed, and all information provided Relevance of services/goods to category or categories applying for Business and registration status – vendors must be licensed and legally organized entities. Individual consultants and brokers/agents will not be considered for this EOI.

Past performance record

Clarification of Submissions

DAI may require a respondent to submit additional information in order to better judge a response.

Notification process

DAI will not acknowledge receipt of all submissions, however, will notify successful vendors, if any, who have been selected for registration, once the review process is complete. Successfully registered vendors may be invited to respond to a solicitation, and/or multiple solicitations within the next twelve months.

Obligations

The registration process in no way obligates DAI to select or award a contract, nor does it commit DAI to pay any costs incurred by the organization in preparing and submitting the application documents. All information provided by vendors in response to this EOI will be treated confidentially. DAI will not use the information in any other context or setting and we will not reveal details to other parties.

Submission Procedure

To apply for this job email your details to LIprocurement@dai.com