Finance Officer
2025-04-04T11:52:03+00:00
Mary Begg Health Services
https://www.greatzambiajobs.com/jsjobsdata/data/employer/comp_2186/logo/MaryBegg%20Community%20Clinic.png
www.marybeggclinic.com
FULL_TIME
Healthcare
Accounting & Finance
2025-04-17T17:00:00+00:00
Zambia
8
PURPOSE OF THE ROLE:
At Mary Begg, the Finance Officer is based at a MBHS facility but works closely with the Finance team at Head Office to complete patient and/or third party billing, manage petty cash and review pricing of medicines.
He/she conducts herself/himself in a professional manner and always demonstrates good customer service towards all our clients, visitors, health professionals and MBHS employees
KEY RESPONSIBILITIES
- Ensure all patient billing at clinic /hospital level is conducted accurately, competently and within the set timelines.
- Review the accuracy of billing inputs done by billing officers before the review done by the HO finance team.
- Attend and respond to billing queries raised by the HO finance in a timely manner.
- Expeditiously attend and respond to queries from medical aid , private, companies and contractors
- Issue Occupational Health medical quotations and invoices as well as to other contractors in Sage
- Updating Occupational Health statements of accounts and sharing them with contractors.
- Conduct checks on the billing done by billing officers and share the results of such checks with the Revenue Controller on a monthly basis.
- Ensure cash receipts from Private clients is properly secured in the safe and deposited into the MBHS bank account accordingly
- Ensure all patient accounts receivables are processed on time, accurate and proper records are maintained and filed.
- Ensure all patient billing at the clinic/hospital is accurate and coincides with the items on the charge sheets for inpatient and outpatient billing. Any discrepancies are addressed with the appropriate medical/ nursing staff and rectified immediately.
- Ensure Private clients are billed and payment for all services received and receipted
- Ensure that all admitted private patients have deposited approved upfront payment .
- Inform front office staff of procedures to be followed when dealing with private clients
- Process all bills. Clarify with the inpatient nursing/ medical staff if items are unclear on the patient charge sheets.
- File all patient charge sheets and maintain proper accounting for audit purposes.
- Assist with training any front office staff on the patient billing process and computer software systems to promote accurate and timely billing.
- Managing all petty cash at the clinic and complete the petty cash register and request for petty cash reimbursement and update in sage accounting system
- Send a daily cash register by weekly to the Clinic/Hospital Manager and Financial Accountant.
- Cooperate with internal audit in the course of their audit duties
- Process all third-party contractors billing. Maintain proper records of all billing charge sheets.
- Be on hand to give support to front office staff after hours, public holidays and weekends.
- Support and participate fully in monthly ,quarterly and yearly end stock counts.
- Review all the open bills in Insta on a daily basis
- Maintain proper patient billing details on MBHS software. Create and maintain patient billing/invoicing registers as directed by the Finance Manager or Head of Finance Dept.
- Submit all completed invoices, receipts and petty cash books to head office as instructed.
- All patient billing information must be backed up on the appropriate systems for accounting and record keeping purposes.
- Receive and make telephone calls as instructed. Identify yourself openly. Speak clearly and politely. Divert calls promptly or take messages ensuring accuracy of detail and timely delivery to the recipient.
- Maintain work operations by following policies and procedures as directed by the Company.
- Report promptly any incident or adverse event relating to staff, patients’ or visitors to the Finance Manager,Head of Finance Dept. or Hospital Manager.
- Carry out any other assignment or duties given by the Finance Manager, Head of Finance Dept or Clinic/ Hospital Manager.
Qualifications, Experience and desired attributes:
- Full Grade Twelve (12) School Certificate or its equivalent
- Must have a diploma in Finance and Accounting / Business administration or country equivalent.
- Must be registered with the Zambian Institute of Chartered Accountants (ZICA) and maintain appropriate license (where applicable).
- Strong organisational and communication skills.
- Ability to work independently and prioritise tasks effectively.
- Must be computer literate with excellent Microsoft excel and word acumen
- Excellent team working skills
- Detail oriented
- Strong customer service skills
- 1 year experience handling similar duties
Ensure all patient billing at clinic /hospital level is conducted accurately, competently and within the set timelines. Review the accuracy of billing inputs done by billing officers before the review done by the HO finance team. Attend and respond to billing queries raised by the HO finance in a timely manner. Expeditiously attend and respond to queries from medical aid , private, companies and contractors Issue Occupational Health medical quotations and invoices as well as to other contractors in Sage Updating Occupational Health statements of accounts and sharing them with contractors. Conduct checks on the billing done by billing officers and share the results of such checks with the Revenue Controller on a monthly basis. Ensure cash receipts from Private clients is properly secured in the safe and deposited into the MBHS bank account accordingly Ensure all patient accounts receivables are processed on time, accurate and proper records are maintained and filed. Ensure all patient billing at the clinic/hospital is accurate and coincides with the items on the charge sheets for inpatient and outpatient billing. Any discrepancies are addressed with the appropriate medical/ nursing staff and rectified immediately. Ensure Private clients are billed and payment for all services received and receipted Ensure that all admitted private patients have deposited approved upfront payment . Inform front office staff of procedures to be followed when dealing with private clients Process all bills. Clarify with the inpatient nursing/ medical staff if items are unclear on the patient charge sheets. File all patient charge sheets and maintain proper accounting for audit purposes. Assist with training any front office staff on the patient billing process and computer software systems to promote accurate and timely billing. Managing all petty cash at the clinic and complete the petty cash register and request for petty cash reimbursement and update in sage accounting system Send a daily cash register by weekly to the Clinic/Hospital Manager and Financial Accountant. Cooperate with internal audit in the course of their audit duties Process all third-party contractors billing. Maintain proper records of all billing charge sheets. Be on hand to give support to front office staff after hours, public holidays and weekends. Support and participate fully in monthly ,quarterly and yearly end stock counts. Review all the open bills in Insta on a daily basis Maintain proper patient billing details on MBHS software. Create and maintain patient billing/invoicing registers as directed by the Finance Manager or Head of Finance Dept. Submit all completed invoices, receipts and petty cash books to head office as instructed. All patient billing information must be backed up on the appropriate systems for accounting and record keeping purposes. Receive and make telephone calls as instructed. Identify yourself openly. Speak clearly and politely. Divert calls promptly or take messages ensuring accuracy of detail and timely delivery to the recipient. Maintain work operations by following policies and procedures as directed by the Company. Report promptly any incident or adverse event relating to staff, patients’ or visitors to the Finance Manager,Head of Finance Dept. or Hospital Manager. Carry out any other assignment or duties given by the Finance Manager, Head of Finance Dept or Clinic/ Hospital Manager.
Must be registered with the Zambian Institute of Chartered Accountants (ZICA) and maintain appropriate license (where applicable). Strong organisational and communication skills. Ability to work independently and prioritise tasks effectively. Must be computer literate with excellent Microsoft excel and word acumen Excellent team working skills Detail oriented Strong customer service skills 1 year experience handling similar duties
Full Grade Twelve (12) School Certificate or its equivalent Must have a diploma in Finance and Accounting / Business administration or country equivalent. Must be registered with the Zambian Institute of Chartered Accountants (ZICA) and maintain appropriate license (where applicable). Strong organisational and communication skills. Ability to work independently and prioritise tasks effectively. Must be computer literate with excellent Microsoft excel and word acumen Excellent team working skills Detail oriented Strong customer service skills 1 year experience handling similar duties
JOB-67efc7e3ef184
Vacancy title:
Finance Officer
[Type: FULL_TIME, Industry: Healthcare, Category: Accounting & Finance]
Jobs at:
Mary Begg Health Services
Deadline of this Job:
Thursday, April 17 2025
Duty Station:
Ndola | Ndola | Zambia
Summary
Date Posted: Friday, April 4 2025, Base Salary: Not Disclosed
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JOB DETAILS:
PURPOSE OF THE ROLE:
At Mary Begg, the Finance Officer is based at a MBHS facility but works closely with the Finance team at Head Office to complete patient and/or third party billing, manage petty cash and review pricing of medicines.
He/she conducts herself/himself in a professional manner and always demonstrates good customer service towards all our clients, visitors, health professionals and MBHS employees
KEY RESPONSIBILITIES
- Ensure all patient billing at clinic /hospital level is conducted accurately, competently and within the set timelines.
- Review the accuracy of billing inputs done by billing officers before the review done by the HO finance team.
- Attend and respond to billing queries raised by the HO finance in a timely manner.
- Expeditiously attend and respond to queries from medical aid , private, companies and contractors
- Issue Occupational Health medical quotations and invoices as well as to other contractors in Sage
- Updating Occupational Health statements of accounts and sharing them with contractors.
- Conduct checks on the billing done by billing officers and share the results of such checks with the Revenue Controller on a monthly basis.
- Ensure cash receipts from Private clients is properly secured in the safe and deposited into the MBHS bank account accordingly
- Ensure all patient accounts receivables are processed on time, accurate and proper records are maintained and filed.
- Ensure all patient billing at the clinic/hospital is accurate and coincides with the items on the charge sheets for inpatient and outpatient billing. Any discrepancies are addressed with the appropriate medical/ nursing staff and rectified immediately.
- Ensure Private clients are billed and payment for all services received and receipted
- Ensure that all admitted private patients have deposited approved upfront payment .
- Inform front office staff of procedures to be followed when dealing with private clients
- Process all bills. Clarify with the inpatient nursing/ medical staff if items are unclear on the patient charge sheets.
- File all patient charge sheets and maintain proper accounting for audit purposes.
- Assist with training any front office staff on the patient billing process and computer software systems to promote accurate and timely billing.
- Managing all petty cash at the clinic and complete the petty cash register and request for petty cash reimbursement and update in sage accounting system
- Send a daily cash register by weekly to the Clinic/Hospital Manager and Financial Accountant.
- Cooperate with internal audit in the course of their audit duties
- Process all third-party contractors billing. Maintain proper records of all billing charge sheets.
- Be on hand to give support to front office staff after hours, public holidays and weekends.
- Support and participate fully in monthly ,quarterly and yearly end stock counts.
- Review all the open bills in Insta on a daily basis
- Maintain proper patient billing details on MBHS software. Create and maintain patient billing/invoicing registers as directed by the Finance Manager or Head of Finance Dept.
- Submit all completed invoices, receipts and petty cash books to head office as instructed.
- All patient billing information must be backed up on the appropriate systems for accounting and record keeping purposes.
- Receive and make telephone calls as instructed. Identify yourself openly. Speak clearly and politely. Divert calls promptly or take messages ensuring accuracy of detail and timely delivery to the recipient.
- Maintain work operations by following policies and procedures as directed by the Company.
- Report promptly any incident or adverse event relating to staff, patients’ or visitors to the Finance Manager,Head of Finance Dept. or Hospital Manager.
- Carry out any other assignment or duties given by the Finance Manager, Head of Finance Dept or Clinic/ Hospital Manager.
Qualifications, Experience and desired attributes:
- Full Grade Twelve (12) School Certificate or its equivalent
- Must have a diploma in Finance and Accounting / Business administration or country equivalent.
- Must be registered with the Zambian Institute of Chartered Accountants (ZICA) and maintain appropriate license (where applicable).
- Strong organisational and communication skills.
- Ability to work independently and prioritise tasks effectively.
- Must be computer literate with excellent Microsoft excel and word acumen
- Excellent team working skills
- Detail oriented
- Strong customer service skills
- 1 year experience handling similar duties
Work Hours: 8
Experience in Months: 12
Level of Education: professional certificate
Job application procedure
To apply for this job please visit marybeggclinic.bamboohr.com.
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