Summary
Date Posted: Wednesday, December 13 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary
• Reporting to the Senior Finance and Operations Officer, the Finance and Operations Officer will ensure that all the required financial reports are prepared and submitted to the Senior Finance and Operations Officer for and onward submission to Management and other donors on a timely and accurate basis. The Finance and Operations Officer will support the Senior Finance and Operations Officer/Manager in carrying out the responsibilities of the Finance and Administration Department.

Essential Duties and Responsibilities:
ACCOUNTING
• Responsible for making primary entries in the Sun System or other designated accounting system.
• Monthly ledger account reconciliations.
• Monthly reconciliations of bank accounts.
• Support financial and tax audits.
• Documenting and monitoring internal controls in support of internal and external audits.
• Coordinating accounting projects and initiatives with other members of the accounting and finance team or with other departments.
• Reconciling Global Village Teams accounts and (revenues and payments).
• Managing specific donor grants as and when assigned.

ADMINISTRATION
• Assist the Senior Finance and Administration Officer to enforce and monitor compliance with company-wide accounting policies and procedures.
• Carries out any other duties as assigned by the Senior Finance and Operations Officer.
• Supervise Handling Operational Cash Floats.
• Support with electronic payments through CITI Direct and other banking platforms.
Success Criteria:
• Submission of timely and accurate financial reports.
• Making entries into sun system.
• Global Village reconciliations.
• Weekly expenditure processing.
• Effective administration flows.

Typical Training & Experience
Minimum:
Education: Bachelor’s Degree in, Accounting, Finance, Economics or ZICA Graduate/Licentiate or equivalent.
Fully paid-up ZICA membership.
Years of Related Experience: Minimum 3 years’ experience in Finance, Accounting, and Administration, with oversight in grant management.
Qualifications:
Preferred – in addition to minimum:
• Policy administration and use of accounting systems.
• Project management training will be an added advantage.
Active support of HFHI Values:
• Humility – We are part of something bigger than ourselves.
• Courage – We do what’s right, even when it is difficult or unpopular.
• Accountability – We take personal responsibility for Habitat’s mission.

Safeguarding: HFHZ requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.
Working Conditions, Requirements, etc.
• 40 hours of work per week, with one hour lunch break and 2 health breaks on 20 minutes each in a day.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• Please send your letter of motivation and CV ONLY to Habitat_hr@habitatzam.org.zm  addressing your application to the National Director.
• Kindly only apply if you meet the minimum requirements for the position. Clearly state the name of the position you are applying for in the subject line.
• HABITAT FOR HUMANITY ZAMBIA IS AN EQUAL OPPORTUNITY EMPLOYER

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