Summary
Date Posted: Thursday, February 15 2024, Base Salary: Not Disclosed

JOB DETAILS:
Department: Administration
Location: National Secretariat
Reports to: Administration and Personnel Officer
Employment period:
3 years, renewable subject to performance
Key Responsibilities and tasks
• Arrange programme, staff and board meetings
• Manage the front desk office and provide first contact public relations for the organisation
• Guide clients to appropriate offices as necessary.
• Distribute and file internal correspondences.
• Monitor office supplies and make procurement requests as necessary.
• Manage and liquidate petty cash for the office on imprest float basis
• Initiate payments for services i.e. garbage, water, electricity, telephone etc.
• Maintain a monthly inventory control of office supplies, first aid kit and other items in the store room and assure they are orderly kept.
• Keep an updated electronic file with key data of FAWEZA members and the FAWEZA alumni.
• Type and file Tender Committee minutes
• Create and maintain electronic and manual filing systems for general correspondences
• Coordinate and write down minutes for staff meetings
• Assist in the management of telephone calls, taking massages and distribution mails, mails and correspondences.
Qualifications and competencies
• At least two years experience in a similar role in an NGO environment
• Minimum of a diploma with specialisation in business management or secretarial work.
• Ability to organize own work and work independently, promote high performance and initiative.
• Excellent analytical, communication skills as well as problem identification and solving skills.
• Good interpersonal skills and team-player
• Excellent computer skills: Word, Excel and Power Point.

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
• Interested and qualified applicants should send their cover letters and CVs demonstrating suitability for employment with three traceable referees not later than 29th February 2024 to: admin.office@faweza.org.zm  or faweza@gmail.com  addressed to: The Executive Director, FAWEZA National Secretariat, Plot 6680 Chiwalamabwe Road, P.O. Box 37695, Lusaka. Applications should be sent by EMAIL ONLY. At this stage DO NOT attach academic qualifications.
• FAWEZA is an equal opportunity employer.

All Jobs

QUICK ALERT SUBSCRIPTION