Summary
Date Posted: Monday, February 12 2024, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary
The Head of Finance and Administration & Human Resources is responsible for overseeing and leading all financial, administrative & Human Resources activities, in accordance with generally accepted accounting principles, local government regulations, THP policies and procedures and donor requirements. The Head of Finance and Administration ensures legal compliance with local laws and regulations, provides financial and technical management for grant budgeting, expense monitoring and timely preparation and submission of financial reports and manages budgets, audits, forecasting, and supporting grant management efforts. This role is responsible to manage all related human resource matters
This role works in close collaboration with the Director, Global Accounting and Finance, the Backbone Global Finance – Grants, Contracts, Systems & Reporting, and the Regional Financial Coach, and the Senior Director, Global Operations & Human Resources. The role regularly interfaces with the finance team in the Partner Countries when funding programs in the country, and the Global Grants and Compliance (GGC), more generally. Program Country Heads of Finance, while supervised within the country by the Country Leader, are ultimately accountable to the CFO.
The position is based in Lusaka Zambia and reports to the Country Director.
Essential Functions
Audit and Financial Reporting:
• Coordinate and facilitate internal and external audits, ensuring accurate and timely preparation of financial statements
• Maintain a comprehensive understanding of financial transactions, records, and systems to support audit requirements.
• Collaborate with auditors, Office Bearers, as well as the audit and finance committee of the National Advisory Committee (NAC) to address inquiries, provide necessary documentation, and implement audit recommendations.
• Review and maintain a local Finance Manual ensuring its adequacy with THP minimum standards, adherence to established accounting principles, and donor specific requirements
• Ensure compliance with financial regulations and accounting standards (Generally accepted accounting standards and local standards).
• Estimate the financial risk for any investment project.
• Establish and maintain financial systems and internal controls to safeguard assets and ensure accurate financial reporting in accordance with US GAAP.
• Identified
Budgeting and financial planning
• Lead the development, implementation, and monitoring of annual budgets in collaboration with relevant departments.
• Analyze financial data and trends to provide insights for informed decision-making and budget adjustments.
• Identify areas for cost optimization and revenue enhancement while maintaining operational efficiency.
• Prepare and present regular budget variance reports and financial performance updates to senior management. as well as the National Advisory Committee through the audit and finance committee.
Daily Financial Management:
• Oversee day-to-day financial operations, including accounts payable, accounts receivable, payroll, and general ledger activities.
• Ensure accurate and timely processing of financial transactions, bank reconciliations and records, with filing of all vouchers and supporting documentation.
• Monitor cash flow, liquidity, and financial reserves to support operational needs.
• Coordinate quarterly requests of funds in compliance with THP Cash Management guidelines.
• Conduct periodic financial reviews and reconciliations to maintain data integrity.
• Provide regular training to financial and administrative staff on tools, policies, and procedures.
Compliance with Local Laws and Taxes
• Stay up to date with local financial regulations, tax laws, and reporting requirements to ensure full compliance.
• Prepare and submit accurate tax filings and other financial reports to local authorities as required.
• Provide guidance to THP on tax implications and financial compliance matters.
Grant Management:
• Collaborate with program managers to oversee financial aspects of grant applications, awards, and reporting.
• Ensure proper allocation and utilization of grant funds according to donor restrictions and guidelines.
Global Administration:
• Develop and implement administrative policies, procedures, and best practices that support efficient and effective operations globally.
• Oversee facilities management, procurement, vendor relationships, and other administrative functions.
Human Resources Management:
• Collaborate with the Country Director, in coordination with the Sr Director, Global operations and Human Resources in the Global Office to develop and implement human resources strategies aligned with organizational goals.
• Oversee recruitment, onboarding, employee relations, performance management, and professional development initiatives.
• Ensure compliance with labor laws, regulations, and employment standards.
Qualifications
1. Education (Minimum Needed and Type of Degree Needed):
• Minimum Required: bachelor’s degree in finance, Accounting, or ACCA.
• Preferred: Master’s degree or MBA preferred; Professional certification such as CPA (Certified Public Accountant) or equivalent is highly desirable.
2. Work Experience (Minimum needed)
• Minimum Required: 5 years of proven experience in financial management, budgeting, audit, and compliance, including experience in managing donor-funded grants, subcontracts/ grants, and good understanding of USG donor rules, preferably in a nonprofit or international organization context.
• Preferred: Non-profit setting with remote team structure, and experience in a fast-paced environment with a small team.

3. Specialized Knowledge Needed for Job Performance
• Proficiency with Spreadsheets, and advanced knowledge of Excel is required.S
• Strong knowledge of local financial regulations, tax laws, and reporting requirements.
• Strong leadership qualities and the ability to mentor and manage finance team members.
• Experience in risk management and implementation of internal controls.
• Possess an understanding of relevant legislation pertaining to NGOs.
• Accounting and audit practices related to donor funded projects.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Associate Degree

Job application procedure
• Please forward your letter of interest, resume, and salary expectations, for immediate consideration to thpzambia.recruitment@thp.org  and copy zambia@thp.org  Please include Position you are applying for in the subject line of your email. The dateline is 26th February, 2024 at 5pm.

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