Summary
Date Posted: Tuesday, October 01 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
The Human Resources Specialist is responsible for providing professional HR support service covering Recruitment, Industrial Relations, Employee file Management, HR Information System Management, Leave Management, HR administration, Performance Management and overall HR advice and support.

Responsibilities
• Provide support to the HR Manager in the day-to-day operations of the HR function, advising and coaching Line Managers and employees on policies and procedures, terms and conditions of employment and basic employment law matters.
• Coordinate the end-to-end recruitment process (preparation of job Descriptions, advertising vacant positions, Interviews, preparations of engagement letters and contracts)
• Collaborate with hiring managers to understand staffing needs and job requirements
• Develop and implement effective recruitment strategies to attract high-quality candidates
• Proactively search for and engage potential candidates
• Build and maintain a talent pipeline for current and future hiring needs
• Review resumes and applications to identify qualified candidates (initial screening and assessment)
• Ensure a positive and professional experience for all candidates throughout the recruitment process.
• Provide timely feedback to candidates and manage communication effectively
• Analyze recruitment data to identify trends and areas for improvement
• Assist with the onboarding process to ensure a smooth transition for new hires
• Ensure adherence to all legal and regulatory requirements related to recruitment and employment.
• Manage and Maintain employee contracts and various employee records
• Compile and update employee records
• Maintain, develop and improve HR systems so that accurate records are kept, and efficient data retrieval is available for employees and management information.
• Track staff on probation and ensure effective evaluations are held by Supervisors
• Assist with communication drivers to ensure employees are informed (Notice Boards, distribution of briefs, etc.)
• Assist with corporate wellness activities and programs
• Provide support to the HR Manager in employee relations issues, such as disciplinary, grievance, performance development and attendance management.
• Process disciplinary documents, arrange for case hearings and take Minutes
• Assist with payroll inputs – Overtime calculations,
• To support the HR Manager on implementation of administrative processes, policies and systems.

Qualifications and Requirements
• Grade 12 School Certificate with 5 credits including English and Mathematics
• Minimum Advanced Diploma in Human Resources Management, Business Administration or business in related field. A bachelor’s degree would be an added advantage.
• Minimum 3 years’ professional work experience in a similar role
• Must be a paid-up Member of the ZIHRM
• Excellent skills using MS package – Word, Excel, PowerPoint, Access, and Internet Explorer
• Knowledge of the Zambian Labour Laws, HR Policies & Procedures
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong interpersonal, coaching, communication, negotiation, and consultative skills at all levels.
• Ability to engage with and win the respect of leaders to successfully influence them on key change initiatives.
• A committed demeanor to constantly making improvements to all HR projects is highly desirable.
• Must be able to multi-task and enjoy maintaining good relationships with employees.
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Strong organizational skills, and the ability to work under pressure; and
• Passion to serve, objective and uphold confidentiality
• The ability to adapt to different scenarios and work environments

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• To apply for this job please visit talent.sage.hr.

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