Summary
Date Posted: Tuesday, January 28 2025, Base Salary: Not Disclosed

JOB DETAILS:
Principal Duties and Responsibilities: The Human Resources Specialist will work with the Human Resources Manager to execute all Human Resource Management functions to ensure that HR strategies are implemented to the latter and provide oversight support within the team.

Specific Tasks:
• Support full cycle recruitment process in compliance with established procedures and regulations including but not limited to creation of job descriptions and interview questions, shortlisting and pre-screening candidates as well as reference checks, and negotiating offers of employment to ensure timely engagement of staff.
• Work closely with HR Manager to implement and maintain performance management system in alignment with organizational strategic goals.
• Support administration of leave management by ensuring that leave is well tracked, and records are securely maintained.
• Assist in developing HR metrics to guide management’s decision making in areas such as training, staff retention, exit surveys, and employee feedback.
• Support the HR Manager in the administration of disciplinary cases, enhancement of industrial relation issues including conflict management, grievance procedures to encourage harmony in the organization.
• Contribute to the development and editing of HR related policies and procedures, as needed in coordination with the HR Manager and communicate changes when applicable.
• Assist in designing a filing system in soft copy to help keep past and current records and maintaining historical human resource records in a secure way and easy retrieval of records, ensuring all files are compliant with company policy, local labor laws, regulations, confidentiality, and safety of the data.
• Participate in the development and editing/review of HR policies and procedures, as may be required in coordination with the HR Manager and communicate changes when applicable to keep staff abreast with the current information.
• Work closely with assigned supervisor on communication to staff on labor law changes to remain compliant and help to ensure a positive and thriving work environment for all staff.
• Compilation of monthly payroll inputs to Finance by the 4th of each month and ensure employee changes are recognized and integrated into the payroll system by the payroll custodian.
• Initiate and coordinate on-boarding of new employees to ensure basic knowledge, processes and procedures, rules and regulations are communicated/shared by the respective team members so that new employees are equipped with the relevant information required to effectively contribute to the organization’s attainment of the overall goal.
Management:
• Work with employees and supervisors to prevent and/or resolve employee relations issues in coordination with Heads of Departments (HODs) of each business unit.

Minimum Education Qualifications, Experience and Competencies:
• Bachelor’s degree in a related field, preferably Human Resource Management or Public Administration.
• Minimum four (4) years’ experience in human resources with experience working for a processing organization.
• Knowledgeable of Zambian labor laws and holder of a valid ZIHRM practicing license.
• Ability to work in a team environment is a must; previous experience managing/supervising others is highly preferred.
• Ability to exercise confidentiality and high levels of professionalism.
• Excellent interpersonal and communication skills.
• Demonstrated leadership, versatility, and integrity.
• Written and spoken fluency in English required.

Location of assignment: NDOLA
To Apply: Interested candidates meeting the above requirements should complete the form by or before COB Thursday, January 28, 2025, at 17:30 hours.


Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor's degree

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