About Restless Development

Restless Development is a global non profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most as well as running a growing global Youth Collective.

We know young people have the power to solve the challenges we face in our world, but they are being side-lined. We are the agency that works with young people so they can lead in solving those challenges. Whether that means supporting communities to end child marriage or prevent HIV, we work with young people to change their lives and the lives of people in their communities.

Our programmes are genuinely life-changing, but we can’t do any of this without talented, creative individuals at every level of our organisation.

Our approach to safeguarding

Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect the communities in which we operate from harm and abide by our Safeguarding Policy.

ENGAGEMENT TYPE AND OBJECTIVE

These TOR describe the requirements for an engagement to perform specific agreed-upon procedures regarding the audit(s) of financial reports of the BMZ/KNH-grant-funded project that is referred to in the “Contract for Performing audits of project financial reports” concluded between The Engaging Party and The Auditor. The objective is to verify that the expenditure claimed by The Beneficiary in the financial report has occurred (“reality”), is accurate (“exact”) and eligible and to submit to The Beneficiary and KNH a report of factual findings with regard to the procedures performed. Eligibility means that the funds provided for the project have been spent in accordance with the terms and conditions of the Project Agreement and its associated annexes.

SCOPE OF WORK – PROCEDURES TO BE PERFORMED 

Obtaining a sufficient understanding of the project and of the Terms and Conditions of the Project Grant/ Project Agreement including any approved amendments

The Auditor obtains a sufficient understanding of the terms and conditions of the grant management by reviewing the Project Agreement and its annexes and other relevant information, and by inquiry of The Beneficiary. If The Auditor finds that the terms and conditions are not sufficiently clear, The Auditor shall request clarification from the Beneficiary and/or KNH as the direct contractual partner of the BMZ for this project.

Grant Requirements (Compliance) and Audit Procedures

The table below sets out the BMZ’s requirements for the individual aspects of project fund management and the audit procedures to be performed. The Auditor shall report the resulting findings and shall classify any detected errors and deficiencies according to the risk and impact that they present for the financial transparency and accountability of project fund management as well as according to their probable cause.

Categorization of Audit Findings by Risk/Impact Severity

Low (all criteria apply)

• The terms and conditions of the Project Agreement and its annexes are mostly complied with.
• The use of funds is documented in a comprehensible manner on the basis of the project and payment documents, vouchers and supporting documents.
• Any errors identified can be easily corrected.
• The whereabouts of transferred project funds and their use for intended project purposes are fully verifiable.

Medium (all criteria apply)

• The terms and conditions of the Project Agreement and its annexes are partially complied with.
• Through corrections and supplementary documentation, the use of funds can be documented in a comprehensible manner on the basis of the project and payment documents, vouchers and supporting documents.
• The weaknesses identified can be remedied quickly and with simple measures.
  The whereabouts of transferred project funds and their use for intended project purposes are fully verifiable.

High (one or more criteria apply)

• The terms and conditions of the Project Agreement and its annexes are considerably disregarded.
• The use of funds is no longer clearly comprehensible.
• Addressing the identified weaknesses requires far-reaching changes to internal policies or comprehensive capacity-building measures aimed at staff qualification or technical equipment.
• The loss of project funds cannot be excluded.
• Extremely high (one or more criteria apply)
• The terms and conditions of the Project Agreement and its annexes are repeatedly and/or seriously disregarded.
• The use of funds is not comprehensible.
• Identified weaknesses are multiple and require far-reaching changes to internal policies or comprehensive capacity-building measures aimed at staff qualification or technical equipment.
• A loss of project funds has been substantiated.

Categorization of Audit Findings by their probable Cause

Compliance

• Failure to comply with the terms and conditions of the Project Agreement and its annexes due to grossly negligent financial and administrative mismanagement and intentional acts, including fraud and/or corruption.

Guidelines

• Absence of written procedures to guide staff in the performance of their functions.

Guidance

• Inadequate or lack of supervision by supervisors.
• Human error.
• Mistakes committed by staff entrusted to perform assigned functions.

Resources

• Lack of or inadequate resources (funds, skills, staff, etc.) to carry out an activity or function.

How to Apply 

Please download and read through the terms of reference on this link.

1. Please email your letter of interest and proposal to: procurementzambia@restlessdevelopment.org  indicating “Application for Project Specific Audit Services” in the subject line.
2. Due date for Submission of Proposal is no later than 28th October, 2024.
3. Current Auditors or Auditors hired by Restless Development Zambia in the last three (3) years cannot be hired for this audit engagement.