Project Administrative Assistant job at DAI
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447 Days Ago
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Vacancy title:
Project Administrative Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]

Jobs at:

DAI

Deadline of this Job:
Tuesday, November 14 2023 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Wednesday, November 01 2023, Base Salary: Not Disclosed

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Learn more about DAI
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JOB DETAILS:
Objectives of the assignment
Under the overall supervision of the HQ Project Management Team (Project Manager and Project Director), the Administrative Assistant will be responsible for supporting with, but not limited to, the following:
• Identification, set up and management of a dedicated office space;
• Performing receptionist duties: receiving and directing telephone calls, email communications, and in-person inquiries to appropriate staff members; taking and relaying messages. Conducting searches to find needed information, using the internet or any other sources.
• Carry out administrative duties such as purchase of office supplies, taking of meeting minutes, copying/ scanning/ printing/ binding- project documents, managing team calendar etc.
• Organisation of logistics for the project team as needed including car hire, airport pick-up/drop-off, flight bookings etc.
• Assist with management of project procurement including identification of relevant suppliers for goods/services, obtainment of quotes, selection of best supplier and completion of procurement processes;
• Maintenance of electronic filing system for the project, filing of contracts, payment vouchers/receipts, and other administrative and financial information.
• Development and maintenance of key financial and administrative files include monthly office Financial Expenditure Reports, Project Asset Register etc.
• Assist in financial management of the project including set-up of project bank account and management of petty cash;
• Facilitation of external expenditure verification activities: Liaison with the Expenditure Verification team to ensure all relevant documentation is provided in preparation for six-monthly audit reviews for Service Contracts implementing Projects;
• Organisation of events including stakeholder meetings, workshops and trainings;
• Assist in human resource identification and management for non-key expert positions (i.e., identify candidates, assess candidates, work on CV enhancement etc);
• Perform other related duties as required.

Skills and Competencies
• Strong verbal and written communication, as well as organizational skills.
• Excellent attention to detail and the ability to plan, organize, and prioritize multiple tasks, remaining flexible while adhering to strict deadlines.
• Strong team player with a positive attitude.
• Flexible to work under pressure and respond to changing needs.
• Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision.

Education, Training and Experience
• Minimum of a Grade 12 Diploma. Higher education degree is considered an advantage;
• Preferably 3+ years of professional work experience ideally as administrative assistant working in an office environment;
• Prior experience working with/for international donors like the EU is considered an advantage;
• Relevant professional expertise related to the technical area of the assignment (land management, land use and planning, GIS, cadastre work) is considered an advantage but not necessary.

Education Requirement: No Requirements

Work Hours: 8


Experience in Months: 36

Level of Education:

Job application procedure
• Interested candidates should submit their CV/resume electronically by 08 November 2023.
• Only suitable candidates will be contacted back for an interview.

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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Tuesday, November 14 2023
Duty Station: Lusaka
Posted: 31-10-2023
No of Jobs: 1
Start Publishing: 31-10-2023
Stop Publishing (Put date of 2030): 31-10-2066
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  • SHOW FULL COLUMNS FROM `icop0_gsd_config`222μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'111μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc150μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`279μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid120μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid90μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Project-Administrative-Assistant-job-at-DAI-52214'81μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 144μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"226μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES662μs8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin59μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin51μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`90μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'61μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'129μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 220790μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?157μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?501μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy