Summary
Date Posted: Tuesday, December 12 2023, Base Salary: Not Disclosed

JOB DETAILS:
Reporting Lines
The Project Assistant – Graphic design, Infographics, photography, social media will work under the overall guidance of the FAO Representative in Zambia and the Chief Technical Advisor (CTA) for the SIFAZ Project. They will directly report to Programme Specialist – Communication and Reports. The incumbent will work in close collaboration with implementing partners from Ministry of Agriculture (MoA), NGOs, private sector, and relevant FAO technical units in FAO Zambia.

Technical Focus
The incumbent will support preparation of work plans for the communication and visibility activities under the project, and support routine solicitation and collation of communication and visibility content from the project technical teams. In addition, the incumbent will support in the preparation of graphic designs, infographics, photography, social media content on the project.
Key Results
• Support graphic designs, infographics, photography and social media content on the project in line with the project communication and visibility strategy

Tasks and responibilities
The Project Assistant – Graphic design, infographics, photography, social media) will support implementation of the SIFAZ communication and visibility strategy. Specifically, the incumbents will undertake the following activities:
• Support graphic designing, infographics production, photography, social media content development for the project communication and visibility materials. This will also include branding of electronic and print media content produced under the project.
• Support timely and up-to-date compilation of information on the project progress and results into communication and visibility products. This will include supporting compiling, organizing, analysing, and preparing data for ad hoc reports, fact sheets, resource partner reports, briefing notes, and other reporting and communication products as per the program communication and visibility strategy.
• Support resource and implementing partner relations by contributing to the production of various communication products and accompanying partners during the field visits in coordination with other program colleagues.
• Support proactive identification of media opportunities and, in close liaison with program resource and implementation partners, support planning and implementation of media events including press releases, report launches and press conferences. This includes management of social media channels to publicize and highlight purpose, progress, and results of the project.
• Support the FAO communication and visibility team in production of monthly situation reports, concept notes to resource partners and updates related to food security and agriculture situation in the country. This includes ensuring that SIFAZ achievements and lessons learnt are integrated in the overall FAO situations and concept notes.
• Support the improvement of information and knowledge management systems in the program by ensuring adequate and frequent updates, access and standardization of program information and agricultural situation analysis in the country. This includes undertaking field visits to gather information on activities and results related to the program and ensuring that all data from the field is captured, documented, and reported in a timely manner for resource partner and internal purposes.
• Support travel arrangements for communication and visibility implementing partners to any of the communication and visibility events under the project; preparation of travel requests, travel expense claims, payment requests, and other travel-related documents and processes.
• Ensure that all products to be disseminated via the FAO document repository are timely processed through the corporate Publications Workflow System (PWS), from their planning to production and dissemination.
• Liaison with the Office of Communication (OCC) will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, appropriate review and clearance processes.
• All communication materials will follow FAO clearance processes and comply with FAO standards, including:

FAOSTYLE (English: https://www.fao.org/3/cb8081en/cb8081en.pdf ; French: https://www.fao.org/3/AC339FR/ac339fr.pdf ; Spanish : https://www.fao.org/3/ac339s/ac339s.pdf ; Arabic: https://www.fao.org/3/ac339a/ac339a.pdf ; Chinese: https://www.fao.org/3/ac339c/ac339c.pdf );
FAO terminology http://www.fao.org/faoterm ;
FAO Names Of Countries https://www.fao.org/nocs/en ;
Story guidelines http://intranet.fao.org/fileadmin/user_upload/occ/Quick_Guides/UPDATED-Digital-Storytelling-Guide-EN-FINAL.pdf ;
Story template http://intranet.fao.org/fileadmin/user_upload/occ/Quick_Guides/FAO-Stories-Template-UPDATED.pdf ;
UN map standards (available to staff);
FAO Brand and policy book (available to staff).
• Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.
• Work in constant contact with the Publishing Group at FAO and ensure that all corporate publishing standards are adhered to in publications and documents.
• Perform any other related duties, as required for successful execution of SIFAZ activities in the communication and visibility of the project.

Candidates Will Be Assessed Against The Following
Minimum Requirements
• Technical diploma in communications – graphic design, infographics, photography, etc. or any other relevant qualification related to the FAO mandate.
• At least 2 years of relevant experience in graphic design, infographics, photography, and social media management.
• Working knowledge of English and possession of relevant computer/word-processing skills

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work
• Understanding of FAO policies and programmes is considered a strong asset; and familiarity with UN administrative, operational and financial procedures is an asset.
• Good knowledge of community level communications channels such as local radio and brochures in local languages.
• Knowledge of videography, TV production, social media usage and other digital tools.
• Very good knowledge of the MS Office applications, Internet and office technology equipment.

Selection Criteria
Please note that all candidates should possess computer/word-processing skills and should be capable of working with people of different national and cultural backgrounds. Candidates will be assessed against the following:
• Extent and relevance of experience in graphic design, infographics, photography, and social media management.
• Extent and relevance of experience working with private sector, NGOs, academic and government institutions in graphic design, infographics, photography, and social media management.
• Level of communication skills, good writing skills including ability to write concise technical reports in English is a strong asset.
• Possession of relevant experience in short video and film production is a very strong asset.
• Familiarity with FAO and UN (in general) administrative, operational, and financial procedures is an asset.

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
• Interested and qualified? Click here to apply 

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