Summary
Date Posted: Monday, May 13 2024, Base Salary: Not Disclosed

JOB DETAILS:
Qualifications And Experience
Minimum Required Qualifications and Experience:
• Diploma in Secretarial or Administration.
• Previous experience as a Receptionist
• Previous experience in NGO sector
• 2 years’ work experience
• Hands on experience handling office equipment e.g. printer, binder etc.
• Proficiency in Microsoft office applications
• Strong written and verbal communication skills
• Professional attitude and appearance.

TECHNICAL AND BEHAVIOURAL COMPETENCIES
Confidence & Self Control.
• Ethics and Integrity
• Initiative
• Planning and Organizing
• Professionalism
• Confidentiality
• Customer Service

KEY PERFORMANCE AREAS
RECEPTION
• Greet and welcome visitors as soon as they arrive at the office.
• Direct visitors to the appropriate person and office
OFFICE ACECESS AND SECURITY
• Maintain office security by following safety procedures
• Controlling access via the reception desk i.e. ensure visitors register and screening registers are completed and issue visitors’ badge
• Open the office for cleaning and ensure it is locked after work hours.
HOUSE KEEPING
• Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens, forms and brochures)
• Support the Administrative Assistant in supervising office cleaning
COMMUNICATION
• Answer, screen and forward incoming calls
• Receive, sort, record and distribute mail/deliveries
CLERICAL AND ADMINISTRATIVE DUTIES
• Order front office supplies and keep inventory of stock
• Perform other clerical duties such as scanning, photocopying, binding, etc
• Maintain a proper filing system for the Operations unit
• Report and facilitate maintenance needs for front office

MEETING COORDINATION
• Review booking requests meeting rooms to ensure there is no clash among requesters.
• Ensure meeting room set up and has all the requirements

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• Applications in the form of a cover letter and CV must be submitted to Vacancy12@righttocare.org . All applicants are required to complete an online competency assessment accessible using this link– https://my.assessio.com/right-to-care-receptionist_tempzm. 
• Only applicants that complete the two steps above will be considered.

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