Summary
Date Posted: Thursday, September 30, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Over view
Ecobank Zambia is a full-service bank providing a broad range of products and Services to Consumer, Commercial and Corporate business segments within its branches and through its digital platforms.
The bank’s vision is to build a world-class Pan-African bank and contribute to the economic development and financial integration of Africa by providing customers with convenient, accessible and reliable financial products and services. The bank is an affiliate of the Pan-African Leader Ecobank Group which is present in 33 Countries in Africa.
In order to respond to our growing market with the required human capital, we are currently looking for an experienced professional in the following area:
Job title: Records Management & Stores Officer
Reports to: Head Ecobank Business Services
Location: Head Office, Zambia
Direct Reports: None

Job Purpose
• Implement the bank records storage plan.
• Develop a plan to ensure the safe receipt, storage, retrieval and timely dispatch of goods and records.
• Plan the arrangement of goods and records within the warehouse.
• Ensure the warehouse room is in line with workplace health and safety requirements and prevent pilferage in the warehouse.

Job Context
• Organizing and prioritizing Facilities and Warehouse Management activities.

Key Responsibilities
1. Stack all SKUs (including records) in line with stock holding policy
2. Ensure proper safe keeping of records/archives.
3. Keep stock control systems up to date (stock cards) and timely make requests of all SKUs approaching the re-order level.
4. Maintain cleanliness and order in the store
5. Check received stock against LPOs or Invoices
6. Supervise the receipt of all arriving consignments
7. Carry out regular physical warehouse checks of SKUs and inventory.
8. Deliver requested stock/mail/records to internal customers
9. Any other duties that will be assigned by Head Ecobank Business Services (EBS), Procurement, Vendor Management & Realty Services Officer and Facilities, Logistics and Transport Officer.

Key Relationships
Internal
1. Ecobank Zambia EBS staff
2. All Ecobank Staff
External
1. Key Facilities Management Service Providers
Financial and budget – deliver facilities costs opex budgets.
Key performance drivers
1. Putting Customer first
2. Performing through our people
3. Delivering results
4. Managing a changing environment
5. Communicating for impact
Other key responsibility will include: – Perform all other duties as reasonably assigned.

Job Profile
Experience & Qualifications
• Degree in Library and Information Studies/equivalent degree
• Minimum of 3 years post qualification experience.
• Good working knowledge on Health and Safety.
• Good knowledge in Facilities and Warehouse management.
• Good Knowledge in archiving/Records Management
• A Diploma in CIPS is an advantage

Skills, Capabilities & Personal attributes
• Interpersonal Skills
• Result driven, Teamwork and Cooperation
• Following Instructions & Procedures
• Good organizational and time management skills
• Customer/market orientated
• Ability to establish direction and drive execution
• Excellent at delivering and owning results
• Attention to detail
• A proven ability to deliver under pressure

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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Job application procedure
If you meet the requirements and would like to be part of the Pan African Bank, please complete the questionnaire in this link and forward your updated Cover letter/CV to HRRecruitment@ecobank.com no later than 13th October 2021 by close of business

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