Summary
Date Posted: Wednesday, April 03 2024, Base Salary: Not Disclosed

JOB DETAILS:

Reports to: Vice Chancellor

Role Overview: To provide strategic direction and leadership in the development and implementation of policies, operational plan, procedures and processes pertaining to administration activities of the University in order to enhance operational efficiency and effectiveness across the University. The job holder is a Principal Officer and member of the Management Team. Immediate subordinates include two (2) Senior Assistant Registrars, academic and administration, respectively; seven (7) Assistant Registrars; five (5) Administrative Assistants; and Secretaries and Stenographers.

Key Responsibilities:
1. Responsibility for the interpretation and custody of all University policies, be they administrative or academic.
2. Secretary to the Board of Directors and its Committees, except for the Committees on Finance and Audit.
3. Secretary to the Senate and its Committees.
4. Secretary to the Management Committee.
5. Responsible for the custody of the Board of Directors and Senate Seals.
6. Responsible for the custody of all University Lease Agreements; Memoranda of Understanding; Title Deeds; registration documents with the Higher Education Authority (HEA) and the Patents and Companies Registration Agency (PACRA); registration documents with the Registrar of Companies; and any other agreements entered into by the University from time to time.
7. Responsible for the custody and interpretation of Senate policies and regulations.
8. Responsible for the custody and interpretation of the University’s staff Conditions of Service.
9. Responsible for the preparation and control of the departmental annual budget.
10. Responsible for the recruitment process of staff and for the custody of policies on such recruitment and retention.
11. Responsible for the custody of staff records.
12. Responsible for the security of University premises.
13. Responsible for the custody and maintenance of all University assets.
14. Overall responsibility for the various Units of the Department, namely, the Academic Office, Public Relations, Transport, Security and Administration.
15. Responsible for publication of general academic rules and regulations to students.
16. Responsible for receiving all appeals against examination results and referring these to the relevant Schools for investigations.
17. Responsible for signing all University certificates in conjunction with the Chairperson of the Senate.
18. Any other functions as directed from time to time by the Board of Directors and or the Vice Chancellor.

Qualifications and Experience:
• At least a Master’s degree in the Social Sciences, Education or Law.
• Possession of a doctorate degree would be an added advantage.
• A minimum of ten (10) years in administration of an institution of higher learning.

Skills Requirements:
• Good communication skills, including good writing and oral skills
• Computer literate
• Excellent Time Management skills
• Negotiation skills
• Interpersonal skills and should relate very well with fellow staff and students
• Should be a good listener
• Analytical skills
• Leadership skills
• Student-oriented
• Ability to keep confidential information
• Open to feedback
• Innovative

Work Hours: 8

Experience in Months: 120

Level of Education: Professional Certificate

Job application procedure

Mode of Application
Candidates meeting the stated requirements are required to submit their applications comprising the following:
a) Letter of application;
b) Curriculum Vitae;
c) Certified copies of relevant academic and professional certificates;
d) Names, Cell Phone numbers, E-mail and postal addresses of three (3) referees, two (2) of whom must be professional referees.

All applications should be addressed to:
The Registrar
Zambian Open University
Newfoundland Campus Farm
Plot No. 7096
P. o. Box 31925 LUSAKA WEST
Applications can also be sent electronically to:
choto.siame@zaou.ac.zm /grace.ndhlovu@zaou.ac.zm 

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