Summary
Date Posted: Saturday, December 31, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
(FIVE MONTHS SHORT TERM CONTRACT)
AVAILABILTY: IMMEDIATE
Job Purpose: To provide secretarial and administrative support to the Directorates of Market Supervision & Development, Enforcement & Legal Services and Finance & Administration in order to ensure efficient and effective operation of the Directorates.

Key Result Areas and Accountabilities
Key Result Area Principal Accountabilities (Main Duties)
Document Production
Types and proof reads for correctness, a variety of correspondence, reports, memoranda, manuscripts and notes of routine and confidential nature as assigned.
Takes dictation using shorthand and transcribes, ensuring that spelling, punctuation and format are correct; prepares letters, memos for signatures, checking enclosures and addresses
Receives and screens incoming letters, memos, faxes and e-mails and ensures that relevant background information is attached.
Drafts standard letters, acknowledgements in reply to correspondence, invitations and queries and sends e-mails on routine matters

Electronic Diary Management
Makes and confirms appointments for meetings and people wishing to see the Directors/Managers, ensuring that appointment dates and times are suitable

Handling of Telephone Calls/Receive Messages
Receives and makes telephone calls for and on behalf of the Directorates in order to facilitate effective communication

Arrangement of departmental /Committee Meetings/Workshops
Makes arrangements for departmental meetings, takes notes at these meetings and prepares minutes as and when required

Make Travel Arrangements
Makes travel and accommodation arrangements, making bookings and obtaining/confirming tickets and drawing the necessary subsistence and travel allowances as may be required for Directors/Managers

Mail Delivery and Distribution
Ensures speedy delivery/distribution and tracking of mail using an Activity Log
Filing Maintains an up-to-date filing system for office files on various subjects and other documents for the Directors/Managers.
Receive Clients Receives and screens clients to Directors/Managers and refers those that can be attended to by other relevant officers

Receive duties from all Directorates
Day to day assignment and duties as they arise.

Assist with other duties as may be assigned by Management
Management may assign any other lawful duties within confines of working environment.

Required competencies and personal attributes:
• Good knowledge of modern office procedures
• Personal organization
• Telephone etiquette
• Should be willing to take additional responsibilities
• Initiative and ability to work under pressure
• Confidentiality

Qualifications
• Grade 12 School Certificate
• Secretarial Diploma, 120/60 wpm shorthand and typing.
• Diploma in Business Administration/Business management

Minimum relevant work experience.
• 5 years’

Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure
All interested persons meeting the above criteria should send their written applications with copies of academic and professional qualifications, recent curriculum vitae and referees (two of whom should be professionally acquainted with the candidate) including their contact numbers and email address to: The Chief Executive Officer, Securities and Exchange Commission, Plot No. 3827, Parliament Road, Olympia, P.O. Box 35165, Lusaka.
CLOSING DATE FOR THE RECIEPT OF APPLICATIONS IS Friday, 6th January 2023



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