Tender Notice – Renovation of Ndola Branch Office Tender #ZRCS/NSIA/RNBO/7121/22

The ZRCS is seeking bid proposals from qualified authorized or recognized contractor/firm to undertake the above-described works.

Bidders must strictly adhere to all the requirements of this RFP. No changes, substitutions or other alterations to the rules and provisions stipulated in this RFP may be made or assumed unless it is instructed or approved in writing by the ZRCS in the form of supplemental information to the RFP. Any Bid submitted will be regarded as an offer by the bidder and does not constitute or imply the acceptance of any bid by the ZRCS. The ZRCS is under no obligation to award a contract to any Bidder because of this RFP.

Validity:

Your offer must remain valid within 120 days before which, a contract placed should be accepted by you. Please include the validity period in your proposal.

Should you need any clarification, please contact our office at telephone number for Mr. Noble Phiri +260963335283 or email: noble.phiri@redcross.org.zm cc: alice.malamo@redcross.org.zm; charles.wachira@ifrc.org

Submission of Offer

All proposals must be sent at the Tender box to the following address in a sealed envelope latest by 26 July 2024 at 2:00PM or earlier, Zambia local time which will be opened 2.30 pm of the same day in the presence of Bidders or their representatives

Attention:        Logistics and Procurement Department

Zambia Red Cross Society (ZRCS) HQ Office, Lusaka Zambia

Along Los Angels Boulevard Road, Opposite Lusaka Boys Secondary School

TENDER NO. ZRCS/NSIA/RNBO/7121/22

RENOVATION OF NDOLA BRANCH OFFICE ON THE COPPERBELT PROVINCE

The proposal must be sent in a sealed envelope, clearly mentioning Sender, Receiver and Contact Details.

• Offers sent by email/fax will be disqualified (IMPORTANT)
• All late offers will not be considered (IMPORTANT)

General Instructions
1.     Cost

The bidder shall bear any all expenses related to the preparation and/or submission of the bid proposal, regardless its Bid proposal was selected or not. The ZRCS shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the procurement process.

2.     Bid proposal submission

The complete bid proposals shall be submitted in a set of three (one original and two copies). All the required Eligibility Documents listed below shall be submitted following such order. These documents shall be the basis of the bidder’s eligibility check.

Eligibility / Legal Documents

a.      Company registration certificate whichever may be appropriate under existing laws of Zambia

b.     Valid local authority business license

c.      Other appropriate certificate or reference as may be required by the Procuring Entity

d.     All the required documents in the technical proposal

e.      financial documents

These documents shall be the basis of the bidder’s preliminary examination of the technical and financial proposal during the bid opening.

Bidder must submit their bid in specified manner when the bid is expected to be in transit for more than 24 hours. The Bidder must ensure that sufficient lead time has been provided to comply with the ZRCS deadline for submission.

In case one or more of the required document/s is/are missing, the bidder must strictly complete the document within the period as per the instruction of the Tender Committee otherwise the bid will be disqualified.

Any unsolicited clarification submitted by a Bidder in respect to its Bid, which is not a response to a request by the ZRCS, shall not be considered during the review and evaluation of the Bid.

3.     Site Visit and Pre-bid conference (Mandatory)

Following is the schedule:

• Friday, 19 July 2024 Ndola Branch Office, meeting time 08:30 am, at 09:00 site visit

NB: All interested bidders should provide their own transport during site visits.

No verbal statement made during the conference shall modify the terms and condition of the RFP unless such statement is specially written in the minutes of the meeting or issued/posted as an amendment in the form of supplemental information to the RFP.

The bidder must visit and examine the sites and its surroundings and must obtain for him/herself on his/her responsibility all information which may be necessary for preparing the bid proposal.

4.     Location:

District: Ndola
Name of the Facility: Zambia Red Cross Society Ndola Branch Office

Below are the annexes attached to this link.

• Annex 1 A RFP Document
• Annex 1 B. BoQ
• Annex 2 Technical Proposal Template
• Annex 3 Declaration of Undertaking
• Annex 4 Supplier Registration Form
• Annex 5-ZRCS General Terms and Conditions on Purchase of Goods and services-
• Annex 6 Draft Contract Agreement