Summary
Date Posted: Friday, December 20, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
About the organisation
Zambian Financial Sector Deepening Limited (FSD Zambia) is a Zambian organisation working closely with key players throughout the economy to ensure that all Zambians are financially healthy, particularly the most excluded and underserved. We help rural families, women, youth, low income people, and other households in Zambia to understand and access a wide range of sustainable, comparable and affordable financial services. To expand financial inclusion, we collaborate with both public and private sector institutions to make financial markets work better. FSD Zambia enhances trust between clients and suppliers of financial services by helping to bring people together, cultivate understanding, stimulate innovation, and lower costs. In this way, all women, men, girls and boys can learn about choose, and use a wide range of financial services that have the most positive impact on their lives. FSD Zambia enjoys the active support of financing partners UK Aid, SIDA, Rural Finance Expansion Programme (RUFEP) and Comic Relief/Jersey Overseas Aid.
About the Job
The Procurement Assistant is responsible primarily for enabling effective mechanisms and control of FSD Zambia spend. In particular the Assistant works with other procurement officers and managers to oversee the procurement process in the SunSystem computerized procurement and financial software, enabling goods and services to be ordered and delivered in a timely and cost effective manner. S/he will generate purchase orders which are both filed and shared with the supplier, while ensuring compliance to all FSD Zambia procurement policies and procedures. The Procurement Assistant is to be perceived as fully knowledgeable and capable in procurement, providing support, guidance, control, and sound oversight. This role reports to the Procurement Officer.
The objective of this role is to manage all procurements from conception through execution and use and ensure compliance to FSD Zambia and our financing partner regulations in all procurement activity and contracting. .

Job Responsibilities: Not Specified

  Job Skills:
• Demonstrated ability to monitor and keep on track all procurement deadlines Thoroughness in implementing procedures and fulfilling roles, and understanding best practice in procurement processes
• Ability to write well, and draft contracts, selection memos, and any other documents required
• Excellent hard copy and electronic record-keeping skills
• Understanding of the principles of contracting - bidding, evaluation and selection, legal frameworks, deliverables, time-frames, payment and closing out
• Ability to assess and manage procurement processes and work flows and report to teams Capacity to accurately and timely ensure all documentation is in compliance with rules and procedures, and is filed properly.
• Ability to act as in an advisory role to the FSD Zambia team in matters relating to procurement and financing partner compliance

Job Qualifications:
• The ideal candidate will have:
• University degree or Diploma in Business Administration, First degree qualification in demography, economics, social science and other related fields
• At least one year of experience in procurement/ administration in a private sector office or NGO Strong communications, influencing and engagement skills
• Strong record keeping and tracking, filling and information retrieval skills; well organized
• Excellent interpersonal skills and ability to work with people of varied backgrounds
• Ability to work under pressure and handle and prioritise multiple and time-sensitive deadlines
• Excellent computer skills, and literacy in MS Word, Excel, Power Point and others
• Desire to be proactive and create a positive experience for others

  Job Education Requirements:
• University degree or Diploma in Business Administration, First degree qualification in demography, economics, social science and other related fields

Job Experience Requirements: Not Specified

{module 312}

Job application procedure
FSD Zambia is an equal opportunity employer. Prospective employees will receive consideration without discrimination due to disability, ethnicity, race, religion or gender. We strongly encourage people with disabilities who have the relevant skills and experience to apply.
Visit our website at www.fsdzambia.org  for a detailed job description.
Candidates are invited to submit a one-page cover letter indicating current and expected remuneration, together with maximum three-page CV to recruitment@fsdzambia.org  by close of business Monday, 6 January 2020. Only shortlisted candidates will be contacted.

All Jobs

QUICK ALERT SUBSCRIPTION

{module 316}