Summary
Date Posted: Wednesday, July 21, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Academic Summit is seeking an Events Coordinator with a high level of creativity and attention to assist in the planning and execution of the department’s virtual and in-person activities.
Successful candidates have excellent organizational skills including attention to detail and ability to multitask; time management skills and the ability to prioritize a large volume of tasks. They are self-motivated, enthusiastic and willing to learn new technology. Strong interpersonal skills will be of value including experience building and maintaining relationships with a diverse network of individuals and organizations.

Duties include:
• Support the design, planning, implementation, and coordination of Yesbud events.
• Assists in planning and scheduling on and off-site university events to include coordination/procuring of location, facilities, technical services, supplies, marketing, publicity, and personnel.
• Contribute to vendor and site selection, arrangements, and scheduling.
• Coordinate event registration and confirmations.
• Creates and distributes social media, promotional materials, and swag
• Provides administrative assistance to support the campus based support program staff and in support of the various events.
• Contacts internal and external participants and agencies to assist with coordination of co-sponsored events.
• Identifies and secures a keynote speaker for the event. Coordinates appropriate accommodations for securing the keynote speaker.
• Process purchase requisitions and invoices; track event expenses.
• Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to event(s).
• Liaise with donors, alumni, senior staff, faculty, trustees, and other staff.
• Coordinate facility, exhibit set-up, equipment, and catering requirements. Provide on-site support, such as check-ins, directions, equipment set-up, and event parking.
• Run database lists, and communicate registration status, reports, and data.
– Other duties may also be assigned

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Knowledge of supporting events.
• Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines.
• Ability to work independently and be self-motivated.
• Demonstrated ability in problem solving, taking initiative, judgment, and decision-making.
• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
• Ability to interact with a broad spectrum of customers.

What would we like from our Event Coordinator:
• Proven experience in working in events management/coordinators role, ideally from within a corporate, hotel or apart hotel environment
• Strong analytical skills; able to translate insight into action
• Experienced user of Microsoft applications
• Effective communication skills
• Ability to work in a flexible team both within the department and in support of all other departments regionally
• Have confidence, pride and knowledge in products

PHYSICAL REQUIREMENTS*:
• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
• May require national travel
• Occasional work on evenings and weekends.

We are committed to creating an inclusive working environment. To be who you are without judgement, no matter who you are or where you’re from. Where individuality is a strength and you can be proud to be you. Find out more about us at www.academicsummit.org

Work Hours: 8

Experience in Months: 24

Level of Education: High School

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