Summary
Date Posted: Thursday, February 15 2024, Base Salary: Not Disclosed

JOB DETAILS:
Jobs Adverts
The Forum for African Women Educationalists of Zambia (FAWEZA) is a membership based – gender justice organisation with the aim of promoting access to quality inclusive education. FAWEZA is currently seeking to recruit qualified and experienced individuals to implement a new programme in various positions as follows:

Position: 1 – Monitoring and Evaluation and Learning Manager
Department: Monitoring and Evaluation and Learning
Location: National Level
Reports to: Executive Director
Employment period: 3 years, renewable subject to performance

Key responsibilities and tasks
• Develop comprehensive M&E frameworks and systems for tracking progress, measuring outcomes, and assessing impact across the programme.
• Establish data collection methodologies, tools, and processes to systematically gather relevant quantitative and qualitative data.
• Oversee the management, storage, and analysis of collected data to generate actionable insights.
• Plan and conduct periodic evaluations, including baseline, mid-term, and end-line assessments, to assess program effectiveness, efficiency, and sustainability.
• Utilize appropriate evaluation methods and techniques, such as surveys, interviews, focus groups, and case studies, to gather relevant information.
• Analyze M&E data to identify trends, patterns, and areas of improvement.
• Interpreting findings and communicating results to relevant stakeholders in a clear and concise manner.
• Facilitate a culture of learning within the organization by promoting reflection, knowledge sharing, and adaptive management practices.
• Document and disseminate lessons learned, best practices, and success stories to inform decision-making and program design.
• Build the capacity of staff and partners in M&E methodologies, data collection techniques, and data analysis skills.
• Provide training, mentorship, and technical assistance to enhance M&E competencies at all levels of the organization.
• Ensure the quality and integrity of M&E processes and data through rigorous validation, verification, and quality control measures.
• Prepare timely and accurate M&E reports for internal and external stakeholders, including donors, partners, and governing bodies.
• Present findings, recommendations, and progress updates through written reports, presentations, and other communication channels.
• Collaborate with the program manager and other stakeholders to use M&E findings for programmatic adjustments, strategic planning, and performance improvement.

Qualifications and competencies
• At east five years managing the M&E component of a donor-funded programme
• Bachelor’s degree in evaluation, development studies, statistics, or relevant field.
• Excellent analytical, communication skills as well as problem identification and solving skills.
• Proven experience in quantitative and qualitative research methods, survey design and implementation, and statistical data analysis is required.
• Ability to lead a team

Position: 2 – Program Officer – Bursaries
Department: Programmes
Location: National Secretariat
Reports to:Programmes Manager
Employment period:
3 years, renewable subject to performance

Key responsibilities and tasks
• Coordinate implementation of bursaries
• Programmes at national level, in line with stipulated program contractual obligations.
• Coordinate and supervise Field Officers ensuring efficiency and effectiveness of operations.
• Consolidate results-based reports into one national report on a timely basis
• Design and coordinate detailed periodic implementation plans for program activities
• Maintain and update a database of all students on the bursary scheme in close liaison with M&E Department
• Prepare a comprehensive list of students requirements in accordance with the provided FAWEZA bursary guidelines and submit requests to the relevant departments
• Coordinate equitable distribution of resources and logistical support to facilitate smooth implementation of programme activities
• Coordinate meetings and provide minutes of the bursary selection committees.
• Collect, consolidate and provide quality check for all work coming from Field Officers before onward submission to relevant offices.
• Review, consolidate andapprove work plans and reports from Field Officers.
• Conduct staff open appraisals for Field Officers in accordance with FAWEZA Policy

Qualifications and competencies
• At least five years experience in a similar role in an NGO environment
• Degree in Education, Development Studies or related discipline.
• Excellent analytical, communication skills as well as problem identification and solving skills.
• Ability to organize own work and work independently
• Strong interpersonal skills and team-player
• Ability to work in a multidisciplinary and multi-cultural environment, with knowledge of language, cultural values of Zambian communities.
• Proficiency report writing, excel and computer skills

Position: 3 – Regional Field Officers – (Five) Positions
Department: Programmes
Location: Regional Offices
Reports to: Programme Officer
Employment period:
3 years, renewable subject to performance

Key Responsibilities and tasks
• Coordinate implementation of the Bursaries Program in the assigned regions, in line with stipulated program contractual obligations
• Lead information sharing and relevant involvement of stakeholders at the community, district and provincial levels.
• Timely liaison with National Secretariat on all programme related matters ensuring efficiency and effectiveness of operations.
• Disseminate programme advertisements through relevant media platforms at community, district and provincial levels.
• Receive and compile scholarship applications for onward submission to National Secretariat
• Update and maintain database of all students supported by the programme from inception to the end programme
• Compile programme regional narrative reports in compliance with contractual requirements
• Submit funds retirements and expenditure reports for all activities assigned within stipulated timeframe
• Liaise with other CSOs or stakeholders to potentially support programme achievements.
• Be a focal point for all programme monitoring at the community, district and provincial levels.
• Manage and coordinate the use of programme assets made available for all programme related activities at regional level.

Qualifications and competencies
• At least three (3) years experience in a similar role in an NGO environment
• Degree in Education, Development Studies or related discipline.
• Ability to organize own work and work independently without being prompted.
• Excellent analytical, communication skills as well as problem identification and solving skills.
• Good interpersonal skills and team-player
• Ability to work in a multidisciplinary and multicultural environment, with knowledge of language, cultural values of community one is operating in.
• Must be ready to work from any part of Zambia.
• Good report writing skills and proficient in computer requisite computer applications.

Position: 4 – Documentation and Communications Officer
Department: Programmes
Location: National Secretariat
Reports to: Programmes Manager
Employment period:
3 years, renewable subject to performance
Key responsibilities and tasks
• Coordinate information dissemination on the bursary Program
• Manage Information on programmes related issues
• Coordinate stakeholder and public relations with regards to the organisation
• Participate in the design, formulation, management, execution, monitoring and evaluation of a communications strategy
• Identify and develop content for media stories for the programme.
• Work with programme leads to identify case studies/ success stories and other content for media and documentation.
• Contribute to the content and design of FAWEZA’s communication, visibility and promotion materials such as flyers, newsletters, posters and similar materials.
• Develop relationships with local/national/regional/international media outlets and journalists in order to increase the visibility of the program.
• Ensure consistent language and messaging across all FAWEZA’s output and communication channels.
• Develop radio broadcasts / pod casts as well as videos for TV and social Media.
• Deliver training on communications to employees as necessary
• Report on communication activities and impact to senior management
• Design and widely disseminate the programme Newsletter
• Provide real time material for upload on all information outlets, including the organizational website, facebook, twitter, etc
• Draft timely press releases on matters relating to all programme activities for management approval and dissemination
• Produce reports detailing media appearance under programmes

Qualifications and competencies
• At least five years experience in a similar role in an NGO environment
• Degree in Mass Communication, Journalism, Public Relations or related discipline.
• Excellent writing and editorial skills
• Demonstrated skills in newsletter design added advantage
• Excellent analytical, communication skills as well as problem identification and solving skills.
• Ability to organize own work and work independently
• Strong interpersonal and team-player skills.
• Proficiency report writing, excel and computer skills

Position: 5 – Front Desk Officer
Department: Administration
Location: National Secretariat
Reports to: Administration and Personnel Officer
Employment period:
3 years, renewable subject to performance
Key Responsibilities and tasks
• Arrange programme, staff and board meetings
• Manage the front desk office and provide first contact public relations for the organisation
• Guide clients to appropriate offices as necessary.
• Distribute and file internal correspondences.
• Monitor office supplies and make procurement requests as necessary.
• Manage and liquidate petty cash for the office on imprest float basis
• Initiate payments for services i.e. garbage, water, electricity, telephone etc.
• Maintain a monthly inventory control of office supplies, first aid kit and other items in the store room and assure they are orderly kept.
• Keep an updated electronic file with key data of FAWEZA members and the FAWEZA alumni.
• Type and file Tender Committee minutes
• Create and maintain electronic and manual filing systems for general correspondences
• Coordinate and write down minutes for staff meetings
• Assist in the management of telephone calls, taking massages and distribution mails, mails and correspondences.
Qualifications and competencies
• At least two years experience in a similar role in an NGO environment
• Minimum of a diploma with specialisation in business management or secretarial work.
• Ability to organize own work and work independently, promote high performance and initiative.
• Excellent analytical, communication skills as well as problem identification and solving skills.
• Good interpersonal skills and team-player
• Excellent computer skills: Word, Excel and Power Point.

Position: 6 – Senior Programme Accountant
Department: Finance and Administration
Location: National Secretariat
Reports to: Finance and Administration Manager
Employment period:
3 years, renewable subject to performance
Key Responsibilities and tasks
• Provide financial technical support to all staff.
• Support both external and internal audits related to the organisation by providing financial information and explanations during audits.
• Ensure that all costs related to the organisation are properly allocated to correct funding source and charged in the financial system.
• Handle advances and ensure proper accountability of funds for the organisation
• Coordinate submission of time sheets for staff and ensuring proper completion in line with donor requirements.
• Track all budget changes and ensure correct updated budgets are maintained in the financial system and that activities are in line with plans.
• Maintain up to date budget follow up template that tracks budgets against expenditure, explaining any variances.
• Ensure timely preparation of monthly financial reports per funding guidelines
• Enforce compliance to donor rules and regulations.
• Undertake field monitoring visits and offer financial support to facilities and regional offices
• Participate in organisational meetings.
• Ensure all financial documents relating to the organisation are properly accounted for and retained for reference.
• Perform various financial reconciliations as shall be required from time to time.

Qualifications and competencies
• At least three years experience in a similar role in an NGO environment
• Degree in Accounting, ZICA, ACCA, CA, CIMA or equivalent qualification.
• Good interpersonal skills and team-player
• Excellent computer skills: Word, Excel, Power Point and computerized accounting applications. Must be a member of ZICA.


Position: 7 – IT OFFICER
Department: Finance and Administration
Location: National Secretariat
Reports to: Finance and Administration Manager
Employment period:
3 years, renewable subject to performance

Key Responsibilities and tasks
• Oversee the setup, maintenance, and upgrade of IT infrastructure including hardware, software, networks, servers, and telecommunications systems.
• Ensure that all IT systems are secure, reliable, and scalable to support the organization’s operations.
• Provide technical support and trouble shooting assistance to staff members.
• Conducting training sessions for staff on the effective use of IT systems and tools
• Implement data management protocols to ensure the security, integrity, and confidentiality of organizational data.
• Develop and implement backup and disaster recovery plans to safeguard critical data.
• Evaluate, select, and implement software applications that enhance organizational efficiency and effectiveness.
• Manage licenses, updates, and patches for software applications.
• Develop and enforce IT policies and procedures to ensure effective use of IT resources and ensure compliance with relevant regulations and standards.
• Liaise with external vendors and service providers to procure IT equipment, software, and services.
• Manage vendor relationships and contracts to ensure quality service delivery and cost-effectiveness.
• Assist in the development of IT budgets and resource allocation plans.
• Ensure compliance with relevant data protection regulations
• Collaborate with other departments to identify IT needs and opportunities for technological innovation.
• Monitor and evaluate the performance of IT systems and processes.
• Identify areas for improvement and implementing solutions to enhance IT effectiveness and efficiency over time.

Qualifications and competencies
• Degree in Computer Science, Information Technology or related field
• At least a minimum of three (3) years of experience in an NGO environment
• Proven hands-on experience in various application software, systems installation and configuration is essential
• Strong understanding of PC hardware and software set-up and configuration.
• Cross-cultural communication and interpersonal skills, and ability to interact professionally with culturally diverse staff and stakeholders with a range of IT proficiency.
• High standards of confidentiality and reliability.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• Interested and qualified applicants should send their cover letters and CVs demonstrating suitability for employment with three traceable referees not later than 29th February 2024 to: admin.office@faweza.org.zm  or faweza@gmail.com  addressed to: The Executive Director, FAWEZA National Secretariat, Plot 6680 Chiwalamabwe Road, P.O. Box 37695, Lusaka. Applications should be sent by EMAIL ONLY. At this stage DO NOT attach academic qualifications.
• FAWEZA is an equal opportunity employer.

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