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Expression of Interest (EOI) – Printing and Document Imaging Services at Scaw Limited
SCAW LIMITED is a Copperbelt-based foundry business specialized in the manufacture of grinding media, castings products and industrial oxygen and acetylene gases that was established in 1960. The company was originally owned by Anglo-American Corporation. In the early 1980s it became a subsidiary of the Zambia Consolidated Copper Mines (ZCCM). In 1998, the company was re-privatized, and it is currently owned by private investors who work closely with a management team of professionals.
The company is one of the largest foundries in Zambia and its administrative operations requires massive printing and scanning services among others.
SCAW Limited now seeks to engage the services of suitably qualified and experienced service providers in the outsourcing of printing and document imaging services for Scaw Limited.
The purpose of this Scope of Work (SOW) is to define the requirements and expectations for outsourcing printing and document imaging services for Scaw Limited. The outsourcing partner will be responsible for providing high-quality printing and document imaging services to the organization to support its operations.
1-OBJECTIVES.
The main objectives of outsourcing printing and document imaging services are to:
- Reduce operating costs related to printing and document imaging.
- Improve efficiency and productivity by outsourcing non-core IT activities.
- Enhance document security and confidentiality through print management software.
- Improve quality and consistency of printed and imaged documents.
2-SERVICES TO BE OUTSOURCED.
The following services will be outsourced to the selected vendor:
Management of printing and imaging equipment including supply of printing and imaging materials such as toner cartridges. Maintenance and repair of printing and imaging equipment. Document storage and archiving services.
2.1 Service Level Agreements (SLAs)
The outsourcing partner will be required to meet the following service level agreements:
- Turnaround time for printing and imaging requests: 4 hours
- Availability of printing and imaging equipment: 95%
- Quality of printed and imaged documents: 99% accuracy
- Document security and confidentiality: Compliance with industry standards and legal requirements
2.2 Reporting and Communication
The outsourcing partner will be required to provide regular reports to the organization on the following:
- Usage of printing and imaging services
- Equipment maintenance and repair activities
- Compliance with SLAs
- Any issues or concerns related to printing and imaging services.
3-CONTRACTUAL TERMS
The following contractual terms will apply:
- Duration of contract as per agreed SLA.
- Payment terms: Monthly invoices, based on actual usage of services.
- Termination clauses: as per agreed SLA
4- SELECTION CRITERIA
The outsourced partner will be selected based on the following criteria:
- Experience in providing printing and document imaging services to medium-sized organizations.
- Quality of equipment and materials used.
- Competitive pricing
- Availability of support and maintenance services
- Compliance with industry standards and legal requirements
Submission procedure
The Expression of Interest and accompanying documents must be received by SCAW Limited no later than Tuesday 2nd May, 2023 at 16:00pm on the address below .
SCAW LIMITED
1316 Dr. Agrey Avenue
Heavy Industrial Area PO Box 20418
KITWE, ZAMBIA
Expressions of Interest can be deposited physically in the tender box situated at the SCAW limited reception or e-mail to the contact address below:
This call for Expression of Interest does not constitute a solicitation. SCAW Limited reserves the right to change or cancel the requirement at any time during the EOI and/or solicitation process. Invitations to bid or requests for proposals and any subsequent contract will be issued in accordance with the rules and procedures of SCAW limited.
Only short-listed applicants will be invited for further discussion.
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