Summary
Date Posted: Monday, November 11 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary:
Procurement Specialist will work as a full-time member of the procurement team under the project Implementation Unit (PIU), and will be responsible ensuring that all the procurements are done as per the relevant Regulations of World Bank. The Specialist will have a significant role in assuring the integrity, faimess, and overall quality of procurement in conformance with the requirements of the guidelines of the World Bank. He/she should not have any conflict of interest while working and should keep all the project information confidential.

Duties and Responsibilities
• Develop procurement plans for Works, Goods and Services under the project, and update the Plans as and when needed (at least quarterly) through the Bank’s Systematic Tracking and Exchanges in Procurement system (STEP).
• Upload and update the procurement transactions using STEP
• Prepare drafts to Request for Expressions of Interest (REOI), Invitation for Bids (IFB), Invitation for Prequalification (IFP), Bidding Document, Prequalification Document (PQD), Request for Proposals (RFP) and Pre-Bid Meeting Minutes as per World Bank Procurement Regulations;
• Guide and conduct procurement in accordance with World Bank Procurement Regulations for IPF Borrowers” (September 2023) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project, Take part, as a member of evaluation committees:
• Provide timely advice to PIU in making submissions for Letter of No Objection at World Bank, help PIU on necessary documentation and revision of the submissions as advised by the Bank officials
• Help PIU to address the procurement related complaints, which will include (a) review of the complaints vis-à-vis the respective procurement processes and documents, and (b) participation in discussions that PIU members may have with complainants;
• Provide advice and training to PIU members on World Bank New Procurement Framework (NPF) and procurement related matters, on need basis as a part of the institutional capacity building
• Closely monitor procurement activities in reference to the Procurement Plan timeline and the procurement approval process of the Government and bring any slippage of activities immediately to the attention of the Project Coordinator,
• Prepare quarterly report on procurement status and procurement risk mitigation framework and arrange submission of the same to IDA for review;
• Assist in preparing TORS and associated documents for other consultants, as appropriate; Conduct diagnostic analyses on delays, inefficiency, etc. in the system, and provide recommendations to improve the same, if required;
• Conduct site visits and verify supervision consultant’s (if any) periodic reports on physical progress;
• Prepare contract management checklist and suggest improvement on contract administration by different contractors at different sites;
• Report any possibility of contract variation;
• Report on implementation of sustainability factors in procurement and contract management, including economic, social and environmental considerations;
• Conduct procurement activities under the project using e-GP portal as applicable;
• Any other task assigned by the Project management as and when required.

Education and Experience
• Graduate qualification (at least Graduate in procurement/ supply chain management/ commerce finance business management law/environmental science or suitable equivalency);
• At least 5 years of general experience out of which three years of experience as Procurement Specialist/Procurement Consultant or have had responsibilities with a substantial content of his/her position in the procurement area (use of internationally accepted contract documents for works, goods and services;
• Specialized knowledge of procurement of goods; various forms of construction contracts; selection contracting of consultant services; preparation of bidding/contract documents for the international procurement of goods, works, services; public procurement policies; sustainable procurement; advanced contract management.
• Basic knowledge and understanding of e-Government Procurement (e-GP),
• Knowledge and experience in technical, commercial and legal aspects of procurement of the World Bank-financed project will be an added advantage;
• Strong communication skills in presenting, discussing and resolving difficult issues.
• Ability to work efficiently and effectively in a multidisciplinary team.
• Member of the ZIPS/CIPS

Duration of the Assignment
The assignment is expected to last for an initial period of two years, with the possibility of renewal based on performance and project needs.
Reporting Obligations:
(1) Monthly Activity Report
(2) Quarterly Summarized report
(3) Final Report.
REPORTING LINE:
The specialist will work under direct control of the Project Manager. S/he will report directly to the Project Manager with close collaboration with other officials of the Project. The Consultant shall be accountable to the Project Manager for his day-to-day activities.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Expressions of interest must be delivered in hard copy to the address on or before 22 November 2024 17:00 hours to the address below.
• The Permanent Secretary- Administration
• Ministry of Education
• 89 Corner of Chimanga & Mogadishu Roads
• P.O. Box 50093,
• LUSAKA-ZAMBIA

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