Summary
Date Posted: Friday, March 21 2025, Base Salary: Not Disclosed

JOB DETAILS:
Role Overview:
The Senior Procurement Officer is responsible for managing procurement processes, ensuring compliance with procurement regulations, and optimizing supply chain operations. The role involves sourcing suppliers, negotiating contracts, managing procurement budgets, and ensuring timely delivery of goods and services to support operational efficiency.

Key Roles and Responsibilities:
1. Procurement Management:
• Oversee the entire procurement lifecycle, from requisitions to contract management.
• Source, evaluate, and identify reliable suppliers for goods and services across various categories.
• Cultivate and maintain strong supplier relationships to ensure competitive pricing, quality, and delivery.
• Conduct regular market research, competitive bidding, and supplier evaluations to ensure cost-effective procurement strategies.
• Analyze and forecast procurement needs based on production and operational schedules to ensure continuous supply chain flow.
• Manage and ensure the timely availability of inventory, preventing stockouts and ensuring production efficiency.
2. Contract Management:
• Lead negotiations of contract terms, including pricing, payment terms, and service-level agreements (SLAs) with vendors, ensuring favorable terms for the Hotel.
• Ensure all procurement contracts comply with company policies, ZPPA regulatory requirements, and ethical standards.
• Coordinate the drafting and signing of contracts, ensuring clarity of terms and mutual understanding between Hotel and vendors.
• Manage the renewal, amendment, and termination of contracts in a timely and organized manner to maintain continuous operations.
• Review and update contracts periodically to ensure terms are still relevant to the evolving needs of the business.
• Develop and maintain key performance indicators (KPIs) to assess supplier performance in terms of delivery, quality, and price competitiveness.
• Conduct periodic supplier reviews and audits to ensure they meet the required standards and quality benchmarks.
3. Compliance and Risk Management:
• Ensure all procurement activities adhere to ZPPA procurement laws, company policies, and industry best practices.
• Identify and mitigate procurement risks by assessing supplier performance, potential disruptions, and quality assurance measures.
• Enforce compliance with ethical standards, ensuring fair and transparent procurement processes.
• Implement measures to address any non-compliance issues within the supply chain, initiating corrective actions when necessary.
• Maintain a record of all procurement activities, including approvals, contracts, and transactions, for auditing and reporting purposes.
4. Budget Management:
• Collaborate with the finance team to develop procurement budgets, ensuring alignment with overall company financial goals.
• Monitor and control procurement expenditures, ensuring adherence to budget constraints.
• Identify areas for cost-saving and procurement optimization by evaluating supplier performance and negotiating discounts.
• Prepare and submit regular procurement expenditure reports for senior management review.
5. Collaboration:
•
• Collaborate with internal functions like the kitchen, restaurant, bar, and other section to understand procurement needs and ensure timely delivery of goods and services.
• Provide guidance and support to department heads on procurement-related matters, helping them make informed decisions.
• Act as the key point of contact between the Hotel and suppliers, ensuring effective communication at all stages of procurement.
• Coordinate with the legal team to ensure all procurement contracts are legally sound and protect the company’s interests.

Minimum Qualifications & Experience
• Grade 12 Certificate.
• Diploma in Procurement, purchasing and supply, or a related field.
• Membership with the Zambia Institute of Purchasing and Supply (ZIPS)
• Minimum of Five (5) years of relevant work experience in a similar position.

Work Hours: 8

Experience in Months: 60

Level of Education: Associate Degree

Job application procedure
• Qualified candidates who are eager to contribute to the success of Mukuba Hotel Limited and are willing to be based in Ndola District, Copperbelt Province, should submit the following documents: Application letter addressed to the General Manager. Updated Curriculum Vitae (CV) with three (3) traceable referees. Proof of membership to a relevant professional body. Copy of National Registration Card (NRC).
• All applications are online. Go to https://forms.office.com/r/vxupM2bLPs 
• The deadline for receiving applications shall be 31st March 2025.
• Take note that the Zambia Qualifications Authority (ZQA) certificate of verification and evaluation of qualification will be required before the job offer.
• Mukuba Hotel is an Equal Employment Opportunity Employer

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