Summary
Date Posted: Wednesday, September 27 2023, Base Salary: Not Disclosed

JOB DETAILS:
• Zambia Sugar Plc. is a subsidiary of Illovo Sugar Africa (Pty) Ltd Group and is the leading sugar producer in Zambia. Its main activities are the growing of sugar cane, the production and marketing of sugar and other sugar downstream products.
• The Company invites applications from suitably qualified and experienced persons to fill the position of Kronos Clerk in the Human Resource Department.
• The position reports to the Kronos Administrator. The successful candidate will be responsible for the input and update of hourly employee’s schedules into the Kronos Time Keeping application, assist with reviews of documentation preparation and carrying out of daily Kronos edits corrections and reconciliation. Prepare Inputs for Seasonal, Offcrop and Permanent employees under Manufacturing.

Key Performance Areas
• To prepare all wages and salary inputs for employees under Manufacturing.
• Process Time books for all seasonal and permanent employees under Manufacturing.
• Submit to Finance – payroll fully signed and authorised wages inputs monthly.
• Calculate shift allowance for all eligible employees both seasonal and permanent.
• Calculate new basic pay every after a negotiated salary increment for all unionised employees.
• Calculate stand-by allowance for all eligible employees both seasonal and permanent unionised.
• Check and verify any absent days in the time book and make necessary deductions on the wages inputs.
• Prepare a payroll summary of days, shift allowances, standby allowances, absent days, other arrears, merit bonus etc., and submit to Finance – payroll as soft copy in excel file.
• Check the trial payroll run from Finance; make corrections and verify that all the days, shift allowance, stand-by allowance, overtime, any leave days etc.
• To prepare seasonal payment payroll summaries monthly every after payment of salaries.
• To sort and pack Payslips for seasonal and permanent unionised under Factory for distribution by Factory Admin.
• Inform the Kronos administrator of deviations in the reporting schedule on employee timecards.
• To capture all fully signed and authorised overtime forms into Kronos.
• Prepare discharges for separated employees.

Minimum Requirements
• Grade 12 Certificate
• Minimum Diploma in Human resources Management or any Management Course
• Minimum 1 year experience in similar role
• Good interpersonal skills
• Experience with any Time and Attendance system
• Payroll input function experience is a plus.
• Good working knowledge of SAFLEC and Kronos (not required) but a plus.

Work Hours: 8

Experience in Months: 12

Level of Education: Postgraduate Degree

Job application procedure
• Should you be interested in applying for any of the roles, please submit your detailed CV, copies of relevant qualifications, relevant professional accreditation, registrations and ID/Passport for the attention of the HR Business Partner to careers@zamsugar.zm  clearly stating the role applied for in the subject line.
• Closing date for applications: Wednesday 4 October 2023.
• Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.

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