Summary
Date Posted: Wednesday, November 22 2023, Base Salary: Not Disclosed

JOB DETAILS:
• Amref Health Africa is the largest international health development organisation based in Africa. Working with and through African communities, health systems and governments, Amref Health Africa’s vision is to bring lasting health change in Africa and is committed to improving the health of people in Africa by partnering with and empowering communities, and strengthening health systems. With headquarters in Kenya, Amref Health Africa has offices in Ethiopia, Uganda, South Sudan, Kenya, Tanzania, Southern Africa and West Africa providing services to over 30 countries. Employing over 900 staff and with an annual operating budget of approximately $100 million, Amref Health Africa is a knowledge resource for donors and partners. For more information on Amref Health Africa, please visit www.amref.org.
• Amref Health Africa in Zambia is inviting suitably qualified applicants for the Administrative Officer position to be based at the Head Office in Lusaka.

Main purpose of the job
To perform administrative support activities for the organization.
Specific Key Responsibilities:
• Ensures that the physical appearance of the office is maintained and that cleaning is done on a regular basis
• Liaising with service providers to facilitate provision of goods and services as and when they are needed
• Ensuring that visitors, suppliers and guests are welcomed and directed to the appropriate staff.
• Monitor the provision of contracted services such as security, office premises maintenance etc. to ensure services are fulfilled in accordance with contractual obligations.
• Handling petty cash, reconciliation of petty cash and float with the Finance Assistant and submitting monthly reports to the Senior Finance and Operations Officer.
• Arrange flights, local transfers and accommodation for staff and visitors.
• Assist staff travel in ensuring travel advance retirements are submitted timely.
• Organization and booking of programme functions including meeting, workshops, trainings and any other business forums
• Purchase and Monitor usage of office supplies by maintaining stock records
• Process all payments for office utility bills.
• Maintain a fixed asset register.

Requirements and Qualifications
Education and Professional Qualifications
• Bachelor’s Degree in Business Administration, Public Administration, Business Management or related field
Required Qualifications and Experience
• Two (2) years of relevant experience in administration or program support service.
Knowledge, Skills and Abilities
• Familiarity with grants management and experience with financial and operations management.
• Experience scheduling travel arrangements.
• Excellent general administrative skills, including excellent judgment and attention to detail.
• Strong calendar management skills.
• Excellent interpersonal skills.
• Excellent written and spoken English.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
• Interested? Please visit our website https://amref.org/vacancies  to make your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be November 29, 2023. Only shortlisted candidates will be contacted.
• Duly note that Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and have not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants, all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @amref.org address.
• Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is an equal opportunity employer and has a nonsmoking environment policy.

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